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Minutes
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Submitted by Rick Brush, Church Clerk |
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Executive Council Minutes December 1, 2003 In Attendance: Moderator Dave Main, Leslie Weyn, Jackie Walters, Sue Dollins, Jim Todhunter, Doris Raber, Tom Martin, Toko Ackerman, Dave Ackerman, John Potts, Gale Haggard, Trish Esposito, Rick Brush, John Gipson, Sara Watson, Linda Carder, Dan Pence, Bid Denny, John Touchton, Greg Brown, and Pete Hotchkiss. Moderator Dave Main called the meeting to order at 7:39. The council approved the agenda for the meeting and the minutes of the November meeting. Jim and Linda gave a presentation on Future Directions. This was intended to stimulate some thought on the subject with no decisions expected at this point. Jim first talked about the 7 questions we need to answer:
Linda then talked about the aspirations put forward in the self-study done in 1996-97; what we have accomplished and what we still aspire to. Jim then presented some background on the thinking that led to the hiring of the interim ministers 5 years ago. Conclusion: In order to figure out where to go, we need to know where we’ve been and how we’ve done. Perhaps this requires a new self-study and the development of clear mission and vision statements. Dave Ackerman gave an update on the on the progress of the Search Committee. The committee has gelled and really taken ownership of the task. 27 profiles have been received to-date from people interested in our church and the Associate Minister position. The committee is moving to finalize the job description which will hopefully be completed next month. The position has been publicized by listing it in the monthly bulletin put out by the UCC. The committee plans to perform telephone interviews and narrow down the list of candidates to 3 or 4 to bring here and hopes to present a candidate in March. Toko stated that at this point the priority for Nominating is to fill the positions expiring in 2006. The following recommendation was unanimously approved.
Gale Haggard, on behalf of the Open and Affirming Task Force, said that the group felt it had completed its mission. It feels it is now the responsibility of the church to institutionalize the approved changes and maintain awareness of the subject. Dave said that Jim Henkelman-Bahn and Delilah Morrow have agreed to lead the investigation into forming a Pastor Parish Relations Committee. On the discussion of changing back to a calendar fiscal year, Dave wants to get as much board input as possible. Dan Pence presented a proposal to bring closure to the Recommitment Campaign on January 25, 2004 by emphasizing 100% participation and visiting everyone who has not participated in this campaign. There was general discussion on whether this was the best use of our human capital and if this was the best approach. It was felt that it would be better for two people to go together on each visit and that this would need to be the focus of both services on Jan. 25. Tom Martin moved and Toko Ackerman seconded a motion to support Dan’s proposal and to thank him for his effort. The motion was unanimously approved. Pete Hotchkiss mentioned that the Trustees had budgeted for a half-time position to support senior programs following Dale’s departure. Julia Jarvis has already expressed an interest in this position. Jim Todhunter said that there is much concern among seniors that the program would just end. He also said that there are some exciting possibilities that could lead to longer term support for senior programming. Dave Ackerman made the point that we need to know the skill set of the new minister before deciding to continue the senior position. Dave Main adjourned the meeting at 9:30. Respectfully submitted, Rick Brush |
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Executive Council Minutes November 3, 2003 In Attendance: Moderator Dave Main, Leslie Weyn, Jackie Walters, Sue Dollins, Jim Todhunter, Mary Carnahan, Doris Raber, Tom Martin, Toko Ackerman, Anne Weissenborn, John Potts, Trish Esposito, Rick Brush, John Gipson, Linda Carder, Dan Pence, John Touchton, and David Bobbitt. Moderator Dave Main called the meeting to order at 7:37. The council approved the agenda for the meeting and the minutes of the October meeting. David Bobbitt gave us an update on the Recommitment Campaign. We have reached roughly 50% of our goal and the current leaders feel that it is time for new leadership. To date there have also been two planned gifts and five people who have included the church in their wills. There was also discussion of the options of where to go from here. Option 3 presented was to reenergize the campaign by bringing Phase II into the picture. This would involve some church –wide discussion and the congregation would have to buy into that goal. David also felt that there are naming opportunities if we choose to open that up. There was a question about donor fatigue but it was felt that is more a result of the current state of the economy. We are seeing more new members and some of those are making significant recommitment pledges. David said that the experience was that people would give to a mission but not to a building. Jim Todhunter: Two things people are not motivated to give to are 1) a mortgage and 2) to avoid losing what we have now. Toko felt that we originally responded to the vision of the building being accessible and exciting. Now we need to set an end date for the current recommitment campaign and move on with provision to allow for ongoing capital campaign giving. Trish agreed with the need to end the campaign and rechannel some of that energy. Jim said he would like to see Phase 2 completed before he retires and that we should think about what excites people. Linda noted that as we approach a staff search it is the churches who take risks that attract people and ministers. Jackie, with her building and design hat on, said that they felt it was important for there to be at least a year after moving back into the building before mentioning Phase 2. When questioned she said we would not expect to have to move out of the church again for Phase 2. We need to invite the congregation to go back and take a look at his again. Jim felt that it is the Executive Council that needs to take this vision to the congregation. Dave closed the discussion for now but said that Council members should consider this over the month and see where we all are next month. The following recommendation was distributed on behalf of the Nominating Committee and unanimously approved.
Stewardship: John Gipson presented a proposal to realign the CCC Church Calendar with the calendar year. Jim said he was an advocate of the change when it was made several years ago to our current system but having lived with it, he doesn’t like it. Toko expressed that we needed to let the financial year work for several years before changing back. The question was asked and Dan stated there would be no impact on the books to make the change. Dave Main said he would ask Pete Hotchkiss and Toko Ackerman to look at this further and report back. Deacons: Mary distributed a new Communion Schedule/Special Event Calendar. Dave Main relayed that there had been a successful blood drive at the church and that as a result more would be planned in the future by the Red Cross perhaps quarterly. Search Committee will be on the agenda for next month. Dave Main adjourned the meeting at 9:29. Respectfully submitted Rick Brush |
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Executive Council Minutes October 6, 2003 In Attendance: Moderator Dave Main, Leslie Weyn, Jackie Walters, Sue Dollins, Jim Todhunter, Gale Haggard, Mary Carnahan, Bill Carnahan, Tom Martin, Pete Hotchkiss, Toko Ackerman, Anne Weissenborn, John Potts, Trish Esposito, Rick Brush, John Gipson, Linda Carder, Dan Pence, and John Touchton Moderator Dave Main called the meeting to order at 7:41. The council approved the agenda for the meeting and the minutes of the August meeting. Representing the Audio Committee, Bill Carnahan let us know that he needs help finding people to handle the 9AM services. He has been doing this himself but that is not a situation he wants to continue. A childcare handout was distributed which all are requested to read and to get in touch with Bud Dennie with any feedback. The following recommendation was distributed on behalf of the Nominating Committee and unanimously approved.
Christian Education: Tom Martin said that current teachers need to know before the end of May, if possible, whether there will be a new schedule in the fall. The Camp Committee has a new Chair, Carolyn Barnes Sivac. (Carolyn was also approved by the council as a member of the CE Board with a term ending in 2006.) New people are needed for the Adult Committee. Mary Keating will be stepping down from the board. Deacons: Mary Carnahan relayed that they had met with the staff to resolve some of the communion issues. Social Witness: Anne Weissenborn said that the board felt there was a problem with Bulletin boards. They feel that their bulletin board is in a location where it does not get noticed and perhaps there might be some other options for relocating. Jackie Walters responded that she recognized the problem and has rearranged some of the bulletin boards. She said there is a difficulty with the social hour being held in the entryway and suggested that a proposal for change be submitted in that regard. Outreach and Engagement: Trish Esposito thanked everyone for welcoming visitors. Because many people are checking out the web site before they come to visit it is important to keep that up to date. Please include ‘members and friends’ on invitations and activity notices where anyone is welcome. Also include room numbers and floors to assist visitors in finding their activity. For those who are willing, please park further away to leave spaces for visitors and members who need them. For now, the plan is to have a conversation meeting the second Sunday every month and to welcome new members the fourth Sunday. Church Life: John Potts said they are still experimenting with the fellowship time format. There is currently a more minimal approach after the first service. The fellowship time after the second service is better attended. They are looking for more volunteers to help, maybe even new members. Linda reported that the numbers are still holding for Junior High’s and that we have a great confirmation class. See the web site for youth info. On October 26 there will be a training session here for youth from 3 churches on how to live out non-violence. Sunday school classes are now all covered with teachers. The School for the Arts will probably be in place January 1. Jim reported that the staff and Deacons are considering how to include children in communion and preserve a sense of liturgy and wholeness. They are looking at making a whole different worship service that would allow the children to take part. Such a service could set the theme for new liturgical seasons. It would use the theology of welcoming to the table. The aim is to have this ready for November 2. Also, 17 folks were here yesterday from Springvale Terrace to attend the installation of Julia Jarvis. Some of them expressed an interest in coming back. Pastor Parish Relationship Committee: Dave Main presented the idea of a Pastor Parish Relationship Committee to the Council. He recommended that the church set up a group to investigate setting up such a committee. The purpose of the committee would be to focus on the relationship between the Pastor and church life. It would support both the congregation and the staff. We have not had such a committee in recent memory. There was some question about what the committee’s relationship would be to the Personnel Committee and other support groups. If it is approved to set up a group to investigate this they should probably talk with Kwame Osei Reed, Gordon Forbes, and Roy Oswald. Sue Dollins moved that the moderator appoint a committee to investigate setting up a Pastor Parish Relationship Committee. Anne Weissenborn seconded the motion. The motion was approved with one abstention. Reminder there will be a Congregational Meeting on October19. Dave Main adjourned the meeting at 9:35. Respectfully submitted Rick Brush |
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Executive Council Minutes August 4, 2003 In Attendance: Moderator Dave Main, Pete Hotchkiss, Neville Platt, Mary Carnahan, Trish Esposito, Jim Todhunter, Dave Ackerman, Leslie Weyn, John West Gipson, Rick Brush, Jackie Walters, Toko Ackerman, Doris Raber, Gale Haggard, Tom Martin, Dan Pence, and John Touchton Moderator Dave Main called the meeting to order at 7:39. The council approved the agenda for the meeting and the minutes of the July meeting. Dave requested that for now the board send final minutes of board meetings to him and he will pass them on the Ruth Avery. Nominating: The council unanimously accepted Toko’s motion, which Trish Esposito seconded, to confirm her as chair of the Nominating Committee and to add Shirley Coll and Jane Weber as the other two at-large members. She also requested that all boards select representatives to Nominating before September and email those names to both Dave and Toko. Profile Committee: Bob Brown led an activity to identify the most important characteristics to be looking for in our search for a new Associate Minister. He will compile the results and is trying to finish by August 18. Linda reported that summer camp was great this year with the fewest number of "issues" ever. There area 10 scheduled to be in the covenant class. Jim
Worship schedule: Representing Deacons, Neville Platt and Mary Carnahan presented three possible alternative worship schedules. After sending out a questionnaire and meeting separately with the choir to hear their concerns the Deacons unanimously agreed that we should continue with two services. Attendance appears to benefit from two services. Of the three different worship schedules proposed, Deacons recommended Proposal #2.
There was much discussion about the schedules and particularly the church school options. Tom Martin described the School for the Arts as a program where a typical lesson would span 3 to 5 weeks with each week approaching the lesson from a different perspective; theater, crafts, dance or combinations of these and others. The sense of the general discussion was that a School for the Arts is a idea with much promise but there was concern whether such a program could be developed in time for the start of the new schedule in September. John Touchton said that these kinds of programs can take time to build and to build support. Trish Esposito said that O&E liked last year’s schedule. Jackie Walters expressed concern about the design of the questionnaire the Deacons had used. Trish Esposito observed that folks from other backgrounds are coming to the first service perhaps attracted by the informal relaxed atmosphere. Toko was excited the option of two services; one with the choir leading and one with the people providing the music. Gale Haggard said that he thought traditional Church School might suffer with this schedule. Mary Carnahan then moved and Jackie Walters seconded a motion that the Council support the Deacons recommendation of Proposal #2. More discussion followed where it was pointed out that this is still just a trial to see whether this meets our needs and it will be evaluated. The motion passed unanimously. Pete Hotchkiss announced that Dick Meyer’s last day as Property Administrator would be August 31. They have two strong candidates for the position and hope to have it filled when Dick leaves. Dave Main adjourned the meeting at 9:50. Respectfully submitted Rick Brush |
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Submitted by Peg Hood, Church Clerk |
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Executive Council Minutes Christ Congregational Church July 7, 2003 In Attendance: Moderator Dave Main, Mary Carnahan, Sue Dollins, Trish Esposito, Gale Haggard, Dan Pence, John Potts, Ruth Prindle, Doris Raber, Jim Todhunter, John Touchton, Jackie Walters, Sara Watson, and Leslie Weyn. Guests: Kwame Osei Reed, Bill Prindle, Betty Stith, John Rogers, Sonja Fisher, Peg Hood, and Julia Jarvis, Moderator Dave Main called the meeting to order at 7:33. The Council approved the agenda for the meeting, the minutes of the June meeting and reviewed the meeting schedule for the coming year. The 2004 annual meeting date is set for June 13, 2004. Covenant with Springvale Terrace: Dave Main introduced Kwame Osei Reed of the Potomac Association to discuss CCC’s covenant with Springvale. Kwame announced that Julia Jarvis, a member of Christ Congregational Church, had been offered a chaplain position at Springvale Terrace. Kwame explained that, as a sponsor of Springvale Terrac,e CCC maintains a supportive relationship with Springvale Terrace and has a role in confirming employment of ordained ministers there. Kwame also announced that CCC will have a service of installation for Julia sometime in the Fall. The Potomac Association is paying the salary for Julie at Springvale and CCC has no financial obligation. Sara Watson moved that we adopt the covenant with and approve the installation of Julia as Chaplain at Springvale Terrace. Sue Dollins seconded the motion and it passed unanimously. Open and Affirming Task Force: Ruth Prindle asked that the Council hold a congregational meeting in the fall, perhaps October 19, to consider amendments to the CCC Open and Affirming statement to specifically include transgender persons in the statement. The O and A Task Force will hold a 3-part education series in September, make a video and publish articles in NEWSNOTES to prepare the congregation for the meeting. David Main recommended that the Council set aside that date for the meeting and also try to identify other issues to bring to the same meeting. We need to try to consolidate meetings as much as possible. The Council agreed with the approach and will keep October 19 in mind for a meeting to address the O and A amendments and other issues. Search Committee: Dave Main introduced Kwame Osei Reed to explain the Potomac Association role in calling the CCC Associate Minister. The UCC has developed a process for identifying and calling candidates which includes developing a church profile. CCC already developed a staff design which will be part of the church profile. The Association is responsible for calling the minister and will work with the CCC Search Committee to establish "Terms of Call" and conduct the final negotiations for the position, serving in a mediator role. The Association also ensures that candidates are in good standing and qualified. Dave Main requested approval of the members of the Associate Minister Search Committee as follows: Dave Ackerman and Betty Stith as Co-chairs, with Sonja Fisher, Arlene Lopez, Brian Phelps, Bill Prindle, John Roger,s Kathy Stedman and Chris Walters. Sue Dollins moved the Council approve the Search Committee. Gale Haggard seconded the motion and it passed unanimously. Betty Stith announced that the first meeting of the Search Committee is July 17. Dave will also establish a Profile Committee to develop a complete profile and asked Council members to provide recommendations to him for members of the committee. Worship Service: Mary Carnahan provided an update on the work of the Board of Deacons to solicit recommendations for revisions to the worship service and schedule. The Board developed a list of recommendations from a June 30 meeting and also developed three preliminary scenarios for a worship schedule based on staff and congregational input. The Board still needs to get input from all staff members, but recognizes that it needs to establish the Sunday schedule soon so the Board for Christian Education can begin recruiting church school teachers and developing the annual schedule. Mary requested Council input on the process and guidance on how to proceed with approval of recommendations. After a brief discussion, the Council recommended that the Board try to schedule meetings and discussions with the congregation in July and bring the recommendations to the August 4 Council meeting for discussion and approval. The Council will support the Deacons fully when we reach a decision on the schedule. Dave Main adjourned the meeting at 9:45. Respectfully submitted, Peg Rosenberry Hood for
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Executive Council Minutes Christ Congregational Church June 2, 2003 In Attendance: Moderator Jackie Walters, Toko Ackerman, Ann Bullock, Kristen Brown, Rick Brush, Mary Carnahan, Linda Carder, Shirley Coll, Sue Dollins, John Gipson, Carolyn Hoskinson, Pete Hotchkiss, Peg Hood, David Main, Dan Pence, John Potts, Doris Raber, John Touchton, and Anne Weissenborn. Guests: Tom Ault, Leslie Weyn, Jim Henkelman-Bahn, Bud Dennie. Moderator Jackie Walters opened the meeting at 7:40. The Council approved the agenda for the meeting and the minutes of the May meeting. Worship Service Changes: Carolyn Hoskinson and Jim Henkelman-Bahn announced that some changes in the worship schedule are coming in the Fall. Jim described an evening sessions Deacons are planning to get input on the worship schedule, It will be open to all CCC members and staff. They hope to conduct it before the annual meeting, so Deacons can present plans at the July Executive Council meeting. The Council reviewed and approved the plans. Staff Redesign Committee: Leslie Weyn and Tom Ault provided copies of the report that will be presented at the annual meeting. Tom, Leslie, Jackie Walters and Toko Ackerman restructured the report as recommended at the last Executive Council meeting in preparation for its presentation to the congregation. At the annual meeting, the congregation will be asked to act on the recommendations in the report. After a brief discussion and clarifications, the Council agreed that the report would be presented to the congregation. Operating Budget: Pete Hotchkiss reviewed the proposed budget for the coming year as it will be presented to the congregation. He pointed out that utility and maintenance costs are higher because of the renovation and the new maintenance contracts we have. The budget also now needs to service the debt for the renovation. The budget assumes we will cover $30,000 of the debt from the operating budget and $140,000 from Keystones or the Recommitment Campaign. With these new expenses, the Trustees had to cut some requests for program funding, mission giving and staff salaried. Pete also described the assumptions the Trustees made in forecasting payroll expenses and noted that the budget could not support the salary increases recommended by the Personnel Committee. At the annual meeting, the Trustees will also present a plan to raise specific line items of the budget if income increases. Amendments to the By-laws: Toko Ackerman offered one more amendment to the By-laws for Council consideration to clarify that the Executive Council names members of the Special Gifts Committee. She moved that the Council amend Article 3, Section 2 of the by-laws to add the words "by the Executive Council" to the section about the Special Gifts Committee. Dan Pence seconded the motion and it passed unanimously. Picture Directory: John Potts announced that the Board for Church Life is working with Olan Mills to create a new picture directory. We need to schedule four days for pictures and two or three make-up days. He presented several options for dates for pictures to the Council for consideration. The Council agreed we should schedule the days for the September dates with make-up days in November. Announcements: John Gipson announced that the Stewardship Campaign has received 186 pledges for $452,000 which is $22,000 higher than last year. Jackie announced that the June 21 Leadership Support workshop Bill Prindle volunteered to conduct for the various boards may be difficult and Bill agreed to consider conducting workshops in pre-board sessions. Board chairs agreed they would like to schedule a session individually with board or with one or two other boards if it can be coordinated and can meet Bill’s availability. Jackie asked board chairs to let Dave Main know by e-mail when they want Bill and he will try to coordinate. Dave Main announced there will be an Executive Council retreat in the early Fall. Jackie Walters adjourned the meeting at 9:35. Respectfully submitted, Peg Rosenberry Hood,
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Executive
Council Minutes April 7, 2003 In Attendance: Moderator Jackie Walters, Toko Ackerman, Ann Bullock, Rick Brush, Kristen Brown, Mary Carnahan, Shirley Coll, Linda Carder, Grace Dietz, Sue Dollins, , Gale Haggard, Pete Hotchkiss, Peg Hood, David Main, Dale Ostrander, John Potts, Doris Raber, Jim Todhunter, John Touchton, and Anne Weissenborn. Guests: Dave Ackerman, Aldene Ault and Tom Gustafson for the By-laws Committeee; David Bobbitt for the Recommitment Campaign; and Tom Ault and Leslie Weyn for the Re-design Committee. Moderator Jackie Walters opened the meeting at 7:35. The Council approved the agenda for the meeting and the minutes of the March 3 meeting. Report of the Staff Design Committee: Leslie Weyn and Tom Ault presented the report of the Committee and recapped the process for analyzing the data collected from a survey of CCC members. A summary of the report is attached and the full report is available on the CCC website and in the office. The report recommends, and the Executive Council endorsed, that our search focus on recruiting and hiring an Associate Minister. The report also recommended that we consider using program assistants for day-to-day program administration. Pete Hotchkiss emphasized the importance of a full-time Director of Christian Education at CCC, stating that we should not follow any pathway that could lock us out of that possibility. Tom Ault noted that the survey results also demonstrated strong support for Christian Education and the Associate Minister position is envisioned to have direct responsibility for Christian Education that encompasses children, youth and older adults. The Committee is not ready to say that we need a full-time Christian Education person, but emphasized the importance of remaining open. As we move forward with the search we need to be open to the strengths of individual candidates, perhaps adjust our plans to take full advantage of individual talents and look creatively at ways to use program assistants. The Council and Committee members emphasized that this is a process of staff building that is unfolding. Our first step is to call an Associate Minister. What results from that recruitment will help identify next steps. Tom and Leslie will incorporate the Council’s comments into a final report to be presented at the May meeting. At the May meeting, we will prepare to give direction to a search committee. Old Business: Jackie Walters noted that the Council has the discretion to invite staff members to join the Council as voting members. Toko Ackerman moved that the interim Associate Minister and the Director of Music be appointed to the Executive Council. Rick Brush seconded the motion and it passed unanimously. Toko Ackerman noted that at the last Council meeting, the Council adopted a bad weather policy that is counter to existing policy which identifies the Board of Deacons as responsible for setting bad weather policy. She moved that the Chair of the Board of Deacons consult with the ministers in cases of bad weather. However, the Council noted that the Board of Deacons should decide on the policy. Toko withdrew her motion and the Council referred the matter to the Board of Deacons to decide on a bad weather policy. By-Laws Amendments: Toko Ackerman presented four additional amendments (attached) to the by-laws that the Constitution Review Committee received as recommendations from various groups over the last two months that were not part of the amendments approved by the congregation on April 6. Mary Carnahan also reminded the Council that the Deacons now have liaison responsibilities for the Referral and Service Committee and that responsibility needs to be added to Article 2, Subsection C2 of the by-laws. Toko moved that the Council adopt the five amendments. Shirley Coll seconded the motion and it passed unanimously. The Constitution Committee will proceed with cleaning up the format and finalizing the Constitution and By-laws before the annual meeting. Recommitment Campaign: David Bobbit provided an update on the recommitment campaign and announced that committee members have made 36 visits so far which resulted in 25 pledges, some of which are loan forgiveness. David will inform the Board of Trustees how much of these initial gifts were loan forgiveness. Some Keystones pledges are still coming in. Through April, they will be recorded as Keystone pledges, but any pledge envelopes showing Keystone amounts after April will be recorded to the Recommitment Campaign. This is a three-year commitment campaign. Pete Hotchkiss also recommended that we encourage people to continue to give at the levels they gave for Keystones even if they cannot make another 3-year commitment. The goal is to raise $1,250,000 which David thinks will be difficult, but possible. In addition to two phases of visits, the committee wants to plan a few events. They had hoped to link this campaign with the Stewardship campaign, but it may not be possible this year. New Business: Jackie Walters presented a slate of nominees for various board positions that require Executive Council approval. The Council elected the nominees listed below to the boards for the terms as listed. To the Board of Deacons:
To the Board for Social Witness:
To the Board for Christian Education (to complete the Board):
Updates: The annual meeting is June 15. Jackie Walters adjourned the meeting at 9:40. Respectfully submitted, |
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Executive
Council Minutes March 3, 2003 Moderator-elect David Main opened the meeting at 7:35. The Council approved the agenda for this meeting and the minutes of the February 3 meeting. Report of the Childcare Committee: Toby Ratcliffe presented the Committee’s report (attached) and gave the Council an overview of the Committee’s recommendations. The recommendations included both short-term objectives (already implemented) and long-term recommendations for consideration. For the long term, the Committee recommends that we have a paid childcare provider available from 9:00 am to 1:00 pm every Sunday and that we also identify a volunteer childcare coordinator who would serve as a point of contact to the paid childcare provider, keeping the provider informed and up-to-date. Families using the childcare could assist with costs. Council members agreed that the church should support the cost of the childcare provider and accept collections to help cover the costs. David Main suggested that the church establish a permanent childcare committee, perhaps reporting to the Board for Christian Education. After some additional discussion, Sue Dollins moved that the Council endorse the report with the change that the new Christian Education Administrator serve as the point of contact to the childcare provider. Rick Brush seconded the motion and it passed unanimously. The council agreed that the committee needs to present a budget to cover the costs for the next fiscal year. Mary Carnahan also recommended, and the board agreed, that by by-laws should be amended to establish a permanent Childcare Committee, reporting to the Board for Church Life. Peg Hood will contact Toko and ask the Constitution and By-law Revision Committee to include it in their changes for consideration at the April 6 congregational meeting. Updates: Linda Carder described the decision-making process for church closings. The Senior Minister, Associate Minister and the Moderator will discuss and make the decision on whether to close the church due to severe inclement weather. Dave Main asked that the March 17th board meetings start later to accommodate the Taste of Indian Spring. Board chairs agreed to start later, but in the pre-meeting, we should try not to include an update on the by-law revisions and only maintain the worship component. John Touchton reported that the organ renovation created a much more versatile instrument and the work was done very professionally. He is very pleased with the results and will send a letter to the rebuilders thanking them for a job well done. Gale Haggard reminded the board of the upcoming discussions related to our Open and Affirming activities. Mary Carnahan reminded Council members that if they were planning events that needed any audio-visual assistance they need to contact the chair of the audio-visual committee (Bill Carnahan) in advance of the meeting. She also announced that the Board of Deacons is planning a discussion of the worship format on May 18th. That is the only available Sunday. New Business: Anne Weissenborn announced that the Board for Social Witness is sponsoring a talk by Noa Baum, the author of a book about Israeli/Palestinian relations and needs the Council’s approval to ask for donations to cover the author’s fee. Anne moved that the council allow the Board for Social Witness to accept a donation of $10 with any funds collected over the author’s fee donated to an organization identified by the Board. Ann Bullock seconded the motion and it passed unanimously. Dave Main adjourned the meeting at 9:15. Respectfully submitted, |
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Minutes February 3, 2003 Executive Council Meeting In attendance: Jackie Walters, Toko Ackerman, Ann Bullock, Gregg Brown, Kristen Brown, Rick Brush, Linda Carder, Mary Carnahan, Marian Dirda, Sue Dollins, John Gipson, Gale Haggard, Pete Hotchkiss, Peg Hood, David Main, Dale Ostrander, Dan Pence and John Touchton. Guests: Tom Gustafson, Dave Ackerman, Tom Ault, Leslie Weyn, Kwami Osei Reed, and Aldene Ault. Moderator Jackie Walters called the meeting to order at 7:35 p.m. The Council approved the agenda for this meeting and the minutes of the January 6, 2003 meeting. Jackie Walters called the first order of business, asking the Council to elect Peg Rosenberry Hood as the Church Clerk. She was elected unanimously. Staff Design Committee Update: Jackie Walters introduced Kwami Osei Reed from the Potomac Association who is serving as a consultant to the staff design committee. Kwame was very positive about the work of the committee and provided his insights on the process, cautioning that staff searches take time and stressing the importance of listening closely to the congregation during the design and search processes. Tom Ault and Leslie Weyn then presented the timeline for getting congregational input on the CCC staff design (attached). After congregational input the committee will develop a staff profile to guide the work of the staff search committee. Tom and Leslie expect to present a draft report to the Executive Council in April and a final report in May. CCC will schedule a congregational meeting to approve the design, then we will form a staff search committee. In addition to Tom and Leslie, Staff Design Committee members are Toko Ackerman, Dave Main, Dan Pence, and Betty Prichard. Constitution and Bylaws Revision Committee. Members of the Revision Committee, Dave and Toko Ackerman, Aldene Ault and Tom Gustafson, presented the revisions made to the CCC constitution and bylaws after the last Executive Council meeting (attached). Toko provided the following summary of changes the committee made based on Council input:
Additional revisions are described in the Committee’s report (attached). After Toko finished the overview, Mary Carnahan briefed the Council on the Deacon’s discussion of its role related to the Special Offerings. The Board of Deacons wasn’t clear about its role and the process to follow. Dave Main noted that the specific process did not need to be described in the by-laws. The two boards could decide on the process together. The Council agreed. Toko then identified a remaining outstanding item. The Past Moderators Committee was responsible for maintaining the Memorial Plaques. Since the Past Moderators Committee no longer exists, the Revision Committee recommends that it become the responsibility of the Board of Deacons, with their concurrence. The Council agreed and the Deacons will discuss the recommendation. The Council also agreed not to change the reference in the By-laws related to the Church Clerk’s responsibility to notify committee and board members of their elections after the annual meeting. The Council then reviewed and approved the timeline for bringing the recommended revisions to the Congregation as follows:
At the April 6 congregational meeting, Dave Ackerman will move approval of revisions to both the Constitution and By-laws, but in two separate motions. Dan Pence then moved that the Executive Council endorse the amendments to the Constitution and By-laws recommended by the Revisions Committee to be presented to the congregation on April 6, 2003. Sue Dollins seconded the motion and it passed unanimously. Nominating Committee. Jackie Walters announced that Rick Brush agreed to chair the nominating committee with Bill Prindle and Tom Ault assisting. Since the position is an elected one, Toko Ackerman moved that Rick be elected to chair the committee. Dan Pence seconded the motion and it passed unanimously. Updates and Announcements Jackie Walters announced that David Bobbitt and Elaine Wunderlich agreed to chair the Recommitment Campaign. They have already started planning and identifying members of the committee. Dave Main distributed the Leadership Roster for the church boards and committees and asked all members to review it and provide corrections to him. Toko Ackerman reminded the Council and the Nominating Committee that we need to make sure that new members to boards who agree to serve after elections are held at the annual meeting are brought to the Executive Council for election. Gale Haggard announced that the Open and Affirming Task Force will hold an education session on March 9 for the congregation to review where we have been as an Open and Affirming church and discuss where we want to go in the future. Kristen Brown announced that the Board for Christian Education revised the job description for the Church School Coordinator to be more administrative and to assist Linda with a variety of administrative tasks related to the church school and youth activities. As redefined, Susan Gray has agreed to take the position on a temporary basis. Jackie Walters announced that a reception to recognize the hard work of the many committees of the church will be held on March 22. At the reception, we will also explore ways to bring the committees into closer working relationship with the boards. Jackie Walters adjourned the meeting at 9:25 p.m. Respectfully submitted, |
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