Minutes from Executive Council Meetings 2002
January 2001; February 2002; March 2002; April 2002; May 2002, 
Special Meeting: May 19, 2002, June 2002

Submitted by James M. Walters, Church Clerk

July 2002, September 2002,  October 2002

Submitted by Marti Hoffacker, Church Clerk

October 7, 2002

The Executive Council of Christ Congregational Church United Church of Christ met on Monday, October 7, 2002. The attendees were: Toko Ackerman, Kristen Brown, Rick Brush, Ann Bullock, The Rev. Linda Carder, Mary Carnahan, Shirley Coll, Omar Cooper, Sue Dollins, Gale Haggard, Marti Hoffacker, Pete Hotchkiss, Dave Main, John Potts, Doris Raber, The Rev. Jim Todhunter, John Touchton, Jackie Walters and Anne Weissenborn. Visitors: Bud Dennie, Barbara Little and Terry Strand. Moderator Jackie Walters called the meeting to order at 7:35 p.m.

Jackie welcomed Omar Cooper, the youth representative to the Council, and guest Barbara Little.

ADOPT AGENDA: The agenda was approved as printed.

MINUTES: Motion was made, seconded and passed that the minutes of the July 14, 2002 Executive Council meeting be accepted as printed. Motion was made, seconded and passed that the minutes of the September 14, 2002 Executive Council meeting be accepted as printed.

BARBARA  LITTLE’S  PROPOSAL FOR A DOCUMENTARY INVOLVING CCC: Jackie introduced our guest, Barbara Little. Barbara presented a proposal for a documentary she wants to prepare, using CCC, to portray Christian principles that tolerant communities believe in as the theme. She explained that there would be four segments, each seven minutes long, prepared for showing on Montgomery County Television. Barbara would be given access to church members; access to News Notes to explain the project, and the Website. CCC would provide support to the production, but the final product would be owned by Barbara, its producer. Barbara would report to the Executive Council on the project and church members would be the points of contact for her during the production of the segments.

PROVIDING CHILD CARE FOR CHURCH EVENTS: Guests Bud Dennie and Terry Strand led the discussion on providing child care for church events. The Council thanks Anne Weissenborn for serving as the recorder of the comments during the discussion. The comments are attached as a separate document at the end of these minutes.

After brainstorming pros and cons of providing child care, the Executive Council agreed that providing child care is desirable to promote parents’ full participation in the life of the Church and authorized the Moderator to appoint a committee to study the issue and to come back to the Executive Council with a recommendation for a long-range plan. The Moderator was asked to direct the Committee to engage the congregation – particularly prospective members and parents – in a discussion of expectations, wants and needs as part of its work in developing a recommendation.

CONSTITUTION AND BYLAWS UPDATE: Toko Ackerman reviewed a list of Key Issues of the CCC Constitution and Bylaws. Toko and her committee will meet regarding the issues and bring the results to the November Executive Council meeting. At that time, the Executive Council will hold a major discussion on the documents.

GOOD OF THE ORDER REPORT:

Sue Dollins submitted a report on the meeting of Action in Montgomery.

ANNOUNCEMENTS:

Campaign Recommitment Committee: The Campaign Recommitment Committee has been formed. Anne Weissenborn will chair the committee; the committee members include Rick Brush, David Bell, David Bobbitt, and Karen Lee. The committee will present an initial report to the Council at its November meeting.

Last Sunday of the Month Series: Jackie explained that this program will be inaugurated October 27, 2002. It will be a series of events combining a meal, fellowship, a program and some type of meeting. It will be used as a vehicle for the church members to come together in fellowship when it must conduct important business of the church.

The Rev. Linda Carder announced that Lancaster Theological Seminary has received a second grant from the Eli Lilly Foundation. Linda has been selected to be part of the Alliance for Renewal of Youth Ministry.

There being no further business, the meeting was adjourned at 9:45 p.m.

PROVIDING CHILD CARE

1. Christ Congregational Church takes seriously the lifestyles and concerns of its members. By providing child care, it shows that we value our children, our adults and provide support to the families.

2. With a child care program in place, there may be increased attendance at church functions.

CONS OF THE PROVISION:

1.  Cost may be prohibitive.
2. Without a formal child care program in place, it is difficult to coordinate the care. Also, will the care be: a. babysitting service only; b. an educational-type service;or  c. some other form of care.
3. Uncertainty of the number of children and the ages of the children, each week, who need child care.
4. Difficulty in recruiting professional caregivers. Will it be one person? The same person? What type of service?

1. Always available
2. Always staffed with volunteers
3. No cost to parents
4. Outreach: attracts new families
5. It will have standard operating procedures
6. It would be run so that parents will want to participate in the program by allowing their children to attend.
7. Parents feel safe in having their children in the program.
8. Children should feel safe and enjoy the program.
9. There should be some level of certification of the program and a reliable coordinator.
10. There would be a defined staff/child ratio
11. The program would be self-sustaining

WHAT FACTORS SUPPORT/HINDER
MAKING THE IDEAL THE REALITY?

PROS:

1. From past experience, we know that we have the demographics and the space for the program.
2. We have committed people who have put their time into the program in the past.
3. We have a model that works; it will need people to keep it going.
4. Serves as a good communication vehicle for the church.

1. Our church members lead busy lives – will we have the time commitment?
2. Would the cost fit into our budget?
3. In the past, there has been burnout on the people who have been keeping it going.

1. Contract with SSCCC to provide care on Sunday.
2. Prioritize age groups and the type of events.
3. Focus on the problem step by step. Work out problems one by one.
4. We need consensus on what is needed in the program.
5. Background checks must be run on day care providers, in relationship with our Safe Church policy.
6. Is it a church-wide priority? Do all the members buy into it?
7. Are the financial resources available?
8. We will need provide a dollar figure on the cost and the number of hours care is needed, especially on Sundays.
9. What do the parents want in the program? Is it important to have it here?

September 14, 2002

The Executive Council of Christ Congregational Church United Church of Christ met on Saturday, September 14, 2002. The attendees were: Toko Ackerman, Rick Brush, Ann Bullock, The Rev. Linda Carder, The Rev. Jim Todhunter, The Rev. Dale Ostrander, Sue Dollins, Bob Brown, Bill Prindle, John Touchton, Gregg Brown, John Potts, Shirley Coll, John Gipson, Mary Carnahan, Bill Carnahan, Jim Henkelman-Bahn, Jackie Bahn-Henkelman, Anne Weissenborn, Dave Main, Pete Hotchkiss, Dan Pence, Jackie Walters, Leslie ?. Moderator Jackie Walters called the meeting to order at 2:20 p.m.

July Minutes: The approval of the minutes for the July meeting were postponed until the next meeting of the Executive Council.

CCC Documentary: Jackie announced that Barbara Little, with Montgomery County Public Access TV, would like to film a documentary on CCC. Barbara envisions a series of programs, which would be 4-7 minutes each, on different facets of CCC. It was recommended that Barbara Little be invited to the October meeting of the Executive Council so she can present her proposal and meet the council members.

October 5^th Leadership Workshop: Bill Prindle announced that on Saturday, October 5 from 9 a.m. to 3:30 p.m. he will lead a leadership workshop for all board members, committee members, and congregation members. He passed out the agenda and urged the board chairs to encourage their board members to attend since there will be time for them to meet in the afternoon session.

Constitution and Bylaws Status Report: Toko Ackerman provided the council with an update on her committee's review of CCC's current Constitution and Bylaws, dated June 13, 1999. Aldene Ault, Dave and Toko Ackerman, and Tom Gustafson have had three meetings and completely reviewed both documents. There are 5-6 key issues they have found. They plan to review their finds with Jackie Walters and distill them down to the core issues, which should be presented to the Executive Council and/or Congregation. Toko requested that EC members read the Constitution and Bylaws prior to the October meeting; make individual board members aware of the particular sections which pertain to their boards; think about what is the desirable size of their boards, and email Toko with any findings or changes.

2^nd Capital Campaign: Jackie discussed the Building and Grounds Committee's recent visit with Bea Stoner. Bea recommended that the congregation consider maintaining its current pattern of giving once the Keystones Campaign ends this February 2003 by kicking off a 2^nd capital campaign.

There was discussion about how this 2^nd campaign should be handled. The 2^nd capital campaign should have a "recommitment theme" and would only be applied to the debt service due on the new church loan as a result of the renovation. The funds raised under the "Recommitment" Campaign would be separate from the annual operating budget and the campaign would preclude the Stewardship Campaign. It was agreed that the entire congregation should decide on the matter perhaps as early as November 2002.

Motion was made to authorize the formation of a committee to explore, study, and report on the feasibility of a "Recommitment" Capital Campaign with a projected commencement date of February 2003. Motion was seconded and carried.

Staff Design Committee Status Report: Bob Brown reported that the committee was completing its review of the staff design and its responsibilities. The committee has created a staff responsibility grid and has concluded that in order to remain a "program church" the staffing level of 5 and ½ staff members should remain constant. A design and search committee will need to be formed in order to move forward with finding replacements for The Rev. Carder and The Rev. Ostrander by February 2004. The Staff Design committee is going to prepare its recommendations for the Executive Council to consider by the November 2002 meeting.

Announcements: It was announced that Bill Carnahan had completed and moved the Church Archives back into the Church. It was announced that Joan Boyer agreed to be the News Notes editor. David Bobbitt's marketing study should be completed by next month. Bud Dennie is the new chair of the Building & Grounds Committee, and he has requested help from the Board Chairs in determining their need for board specific bulletin boards.

There being no further business, the meeting was adjourned at 3:35 p.m.

Respectfully Submitted,
Gregg A. Brown
Co-Chair, Board for Social Witness

July 14, 2002

The Executive Council of Christ Congregational Church United Church of Christ met on Sunday, July 14, 2002. The attendees were: Toko and Dave Ackerman, Tom and Aldene Ault, Kristen Brown, Rick Brush, Ann Bullock, The Rev. Linda Carder, Mary Carnahan, Judy Cox, Grace Dietz, Gale Haggard, Marti Hoffacker, Pete Hotchkiss, Dave Main, Dan Pence, John Potts, Ruth Prindle, Doris Raber, Betty Stith, Terry Strand, The Rev. Jim Todhunter, John Touchton, Jackie Walters and Jim Walters. Moderator Jackie Walters called the meeting to order at 7:30 p.m.

Outgoing Council Members: Jackie thanked outgoing council members Dave Ackerman, Aldene Ault, Ruth Prindle, Betty Stith, Terry Strand and Jim Walters for their work for and dedication to the Executive Council.

Agenda Approval: The agenda was approved as printed.

May Minutes: The minutes of the May meeting were approved as printed.

June Minutes: The minutes of the June meeting were approved as printed.

Status Report of Special Gifts Committee: Jackie announced that Greg Linden’s term as chair of the Special Gifts Committee has been completed and a new chair is needed.

Development of Protocols for CCC Web Site: The Executive Council will look to the Board of Outreach and Engagement or the Communications Officer for an update on this issue later in the year.

Status of Safe Boundaries Policy: Rev. Linda Carder reported that the policy approved two years ago has not changed. Information about implementation in the fall will be coming out over the summer.

Together in Spirit: John Potts reported there will be a final report on this project at a later time.

New Council Members: Jackie introduced the new council members: Grace Dietz – Stewardship; Ann Bullock & Gale Haggard – At-Large Members; Marti Hoffacker – Church Clerk; Pete Hotchkiss – Chair, Trustees; Dave Main – Moderator-Elect; John Potts – Board of Church Life. Grace indicated she is vice-chair, not co-chair, of Stewardship.

NEW BUSINESS:

Jackie led group in a discussion that will lead to a plan of action for Executive Council meetings for the coming year.

The purposes of the meeting should be:

1) Focus on the topic;
2) Have agenda well planned and circulate it ahead of time;
3) Have one section on what we have talked about and one section on new issues

Toko Ackerman reviewed the four functions listed in the Church Constitution.

1) Ask "what is the purpose for doing a certain project?"
2) In long-term planning and general oversight of the church we should constantly ask "How does it fit with the mission?"
3) How much time is needed for discussion? Set a time limit and think about what has been discussed in order to keep the meeting from getting out of control.
4) "Checking In" – Is there anything that needs to be said for everyone’s benefit before the meeting ends?
5) Let the issue lay on the table, instead of making a hasty decision.
6) No win/lose decision: Are the decisions made by consensus or straight vote?
7) Come in with an open mind.

A List of priority issues for the year was discussed:

1) Request was made to add "Special Gifts" to the list of issues.
2) Succession planning was discussed.
3) Child care needs to be made a priority issue
4) Nominating Process
5) Changing the fiscal year to have it begin on January 1.
6) Communications: News Notes: The discussion focused on the possibility of having a Committee or team do the job instead of just one person.

Constitution: Toko Ackerman volunteered to lead a committee to review the Constitution of the Church.

Jackie announced the Executive Council Retreat will be held at the Retreat House on September 13 and 14, 2002. It will begin at 8:00 p.m., Friday, September 13, 2002. The Retreat will be combined with the September Executive Council meeting.

It was decided not to hold an Executive Council meeting in August.

Jackie explained that the proposal for Rev. Todhunter’s sabbatical calls for a 10-page narrative. MOTION WAS MADE TO ACCEPT THE FINAL DRAFT OF THE LILLY ENDOWMENT PROPOSAL. MOTION WAS SECONDED AND CARRIED. Jim Todhunter thanked Holly Brooks and Jackie Walters for their assistance in preparing the proposal.

The Executive Council voted to start meetings at 7:30 p.m.
There being no further business, the meeting was adjourned at 9:10 p.m.

June 3, 2002

1. The meeting was called to order by Moderator Rick Brush at 7:38 PM, and opened with a meditation by Jim Todhunter.

2. Attendees: Rick Brush, Jim Todhunter, Aldene Ault, Dave and Toko Ackerman, Holly Brooks, Kristen Brown, Mary Carnahan, Judy Cox, Sue Dollins, Patricia Esposito, Nancy Lohman, Dan Pence, Ruth Prindle, Doris Raber, Betty Stith, Terry Strand, Jim and Jackie Walters.

3. Agenda and Minutes: The agenda was adopted as proposed. The minutes of the May 19^th special meeting of the Executive Council meeting were reviewed and adopted as amended.

4. Report of the Clerk of the Rolls: Doris Raber reported a membership net increase of five to a total of 649.

5. Board Reports:

a. Deacons. Mary Carnahan reported that the first worship forum was well attended. Additional forums are scheduled for June 12^th and 22^nd. Many ideas have been put forward so far. She also discussed a problem identified by the ushers – that at the end of the service the single Sanctuary exit is creating a "traffic jam" as people greet the ministers and immediately enter the foyer social hour area. It was suggested that the ministers change their greeting location and that congregants be made aware of the Chancel exit used by the choir. Ushers have also voiced concern about how best to seat latecomers (and at what points during the service).

b. Trustees. Dave Ackerman reported that:

In response to the 19 May special meeting of the Executive Council, Trustees voted to use undesignated memorial funds for the move of the antiphonal organ.

There have been problems with the county inspector related to the landscaping plan for the 9601 property. Things appear to be working out, but there is a time-crunch due to the YMCA’s application to use the building.

The State has been very slow releasing the bond money approved for the LinkAges project. It was suggested that the church contact our state legislators to help expedite the release of the funds.

c. Christian Education. Kristen Brown reported that they are still searching for a church school coordinator. It was suggested that the position be re-advertised in the bulletin and Newsnotes.

d. Social Witness. Nancy Lohman said that a board retreat is planned for August 24^th to welcome new members and plan for the year.

e. Outreach & Engagement. Judy Cox reported that there were new visitors on Sunday, and that the Ushers have been helpful in pointing new people out to her. She also noted that the new visitor booklet is ready to go into the pews.

f. Stewardship. Ruth Prindle reported that 192 pledges have been received so far for a total of $438,871.20. there are a few phone calls to be made yet to 40 people who pledged last year and have not yet responded to the stewardship campaign. She also noted that there have been many pledge increases from last year and only fourteen decreases. Pledge cards will be available at the annual meeting.

g. Church Life: Betty Stith noted that the fuses tripped in the coffee prep room on Sunday when all three coffee pots were turned on simultaneously. The Board still has three vacancies to fill going into the new church year.

6. Other Reports:

a. Steering Committee. Patricia Esposito said 276 people have signed up so far for the June 9^th celebration. They are planning for 325. The last meeting of the Steering Committee will take place this Thursday evening.

b. Building & Design. Jackie Walters reported that the construction punch list process is still going on, with minor problems still to be worked out (i.e. the air-conditioning, kitchen and elevator.) She thanked everyone for their understanding as these last issues are solved.

c. Communications. Holly Brooks reported that by the end of the month David Main will have a selection of databases available for producing mailing labels tailored for specific needs.

d. Open and Affirming. Terry Strand said the group’s next meeting will be on June 20^th to plan for the upcoming church year. O&A is still looking for new members.

e. Staff Design. Rick Brush reported that the group is working hard on the project.

7. Budget: Dave Ackerman discussed the proposed budget for 2002-2003. He said that the Trustees feel strongly that the church needs to adopt a close-to-balanced budget this year. He noted that:

Projected income is up substantially this year. This was the most successful Stewardship drive ever.

Rental income will also increase as a result of the daycare center and the YMCA use of the building.

Program expenses and property expenses are higher this year, as are staff salaries and benefits.

Loan amortization is a new budget line expense this year. It covers the cost of servicing the Cornerstones and member loans for the last four months of the year.

As a result, Trustees were faced with hard choices as they prepared the budget proposal. A number of funding requests were cut back. However, Trustees want to re-look at these funding shortfalls in six months if income is found to be higher than projected.

A lengthy discussion ensued about the budget proposal. The following is a selection of comments made by attendees:

It was noted that for most people, their Keystones pledges come to an end in February 2003. There is a possibility that at that point some may be willing to increase their pledges.

It was recommended that we vision for growth, and that there may be UCC resources to help us in this. In response, Jim Todhunter commented that CCC is doing almost everything that church experts say a congregation must do to grow. The only thing we have not done yet is to expand the number and variety of worship services, and this is under study through Deacons and the worship focus groups. Jim went on to say that he expects that very soon we will be filling the Sanctuary at our regular Sunday service. This will be the critical moment for us to initiate additional worship experiences. He noted that many good ideas are already coming forward.

It was also suggested that this proposed budget is not investing in people.

8. Annual Meeting: Rick Brush led a discussion of planning for the annual meeting, including timing, the lack of childcare, and various options. It was agreed that it would be best to hold the meeting in the Sanctuary directly after the service.

9. Rick Brush requested that Boards get their minutes to Ruth Avery as soon as possible so that they can be incorporated into the annual report due out in July.

10. The meeting was adjourned at 9:20 PM

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Special Meeting: May 19, 2002

1. The special meeting was called to order by Moderator - Rick Brush. The meeting was held in the CCC sanctuary.

2. Attendees: Rick Brush, Jim Todhunter, John Touchton, Dave and Toko Ackerman, Tom and Aldene Ault, Holly Brooks, Sue Dollins, Dan Pence, Jim and Jackie Walters, and Anne Weissenborn.

3. Rick Brush began the meeting with a recap of the decision made at the last Executive Council approving the idea of moving the antiphonal organ as an additional part of the organ upgrade project and recommending to Trustees that undesignated memorial funds be used to fund the move.

4. Dave Ackerman reported that the Trustees met the previous Sunday to discuss the recommendation. He said that concerns were raised including:

That the additional cost of moving the antiphonal organ exceeds the $74,000 approved by the congregation for the organ upgrade project.

The move of the antiphonal organ will change the appearance of the chancel dramatically (possibly necessitating the move of the cross), and is beyond the scope of Phase I. This change has not been approved by the congregation.

The minimum $5,000 cost of the antiphonal organ move represents one-fourth of the available undesignated memorial funds. With the move back into the church there may be other demands on these funds.

This issue is a potential distraction to the congregation as we commence the move back into the building.

There was also discussion of the authority of the Executive Council and Trustees in such a matter.

In the end, Trustees adopted a resolution requesting that the Executive Council meet again to readdress the issue.

5. The Council attendees moved up into the balcony area and later into the chancel to see exactly what would be involved in moving the antiphonal organ. A lengthy and detailed discussion of the proposed move ensued. During the course of the discussion it was noted that the antiphonal unit could be placed on casters allowing it to be positioned at virtually any place in the chancel, and that the $1,000 cost of the blower could be partially recouped at Phase II since it would no longer be needed and could be sold. It was also noted that the most unobtrusive place to locate the antiphonal organ unit was on the left wall of the chancel directly behind the pulpit.

6. Sue Dollins moved that the Executive Council recommend to Trustees the expenditure of approximately $5,000 to move the antiphonal organ into the chancel space. The motion was seconded and approved with no abstentions or negative votes voiced.

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May 5, 2002

1. The meeting was called to order by Moderator Rick Brush at 7:35PM. He noted that this would be the last meeting of the council at Marvin Memorial UMC. Jim Todhunter provided an opening meditation.

2. Attendees: Rick Brush, Jim Todhunter, Linda Carder, John Touchton, Dave and Toko Ackerman, Aldene and Tom Ault, David Bobbitt, Bob Brown, Jody Cox, Sue Dollins, Patricia Esposito, Carolyn Hoskinson, Ruth Prindle, Doris Raber, Jim Steadman, Betty Stith, Terry Strand, Jim and Jackie Walters.

3. Agenda and Minutes: The agenda was adopted as proposed. The minutes of the April meeting were reviewed and adopted as amended.

4. Report of the Clerk of the Rolls: Doris Raber reported a membership decrease of one. Jim Todhunter discussed the addition of Dave Young and Paige Whitaker to the rolls as associate members.

5. Staff Reports: Jim Todhunter reported that the staff were busy planning for the upcoming Confirmation Sunday. In addition, he noted that Linda Carder will be going to Italy for vacation at the end of the month.

6. CCC Marketing Plan: David Bobbitt presented his proposed CCC marketing plan. It is a similar process to what he does for the non-profits he works with professionally. His goals include:

Helping the church’s leadership to think about externally focused growth strategies.

Helping the church invest financial and non-financial resources to get the most "bang for our buck".

Increase the number of visitors and regular attendees at CCC.

Create and implement a marketing plan to increase CCC’s visibility among potential members.

Form an iterative process to regularly re-evaluate and update the marketing plan.

Incorporate the spiritual aspects of evangelism into the marketing plan.

Expand CCC’s positive role in our community.

He went on to explain his methodology for developing the marketing plan. The Council authorized him to proceed and extended their thanks for his innovative initiative.

7. Mission Statement: The mission statement proposed at the April council meeting was discussed at length ("An inclusive, questing community of faith seeking to embody Jesus Christ by doing justice, loving kindness, and walking humbly with God"). Dave Ackerman moved that the Executive Council adopt this draft mission statement for use during a trial period. The motion was seconded and approved.

8. Nominating Committee Recommended Change: Rick Brush presented the Nominating Committee’s proposal to change at-large terms from three to two years length with no renewal option (at least a year off between appointments). The idea is to give more people a chance to participate in the church’s leadership (greater inclusiveness). Dave Ackerman noted that the three year terms are in the church constitution and it would need to be changed. Toko Ackerman noted that the bylaws are silent on consecutive terms. A discussion ensued. Rick Brush noted a final consensus in favor of a change to non-consecutive three-year terms.

9. Antiphonal Organ: John Touchton briefly reviewed the history of the organ upgrade project. He then proceeded to explain in detail a new proposal for moving the antiphonal organ from the back of the church up into the Chancel. This idea arose from discussions with the team working on the organ upgrade. The pipes and housing could fit into the space currently occupied by the altar. Such a move would necessitate repositioning the cross forward 6-8 feet to a location in front of the pipes, suspending it from the ceiling, and lighting it appropriately. The cost estimate for the move of the antiphonal organ is $4875 and includes $1,000 for the blower that must be ordered from the manufacturer in Germany. The move of the antiphonal organ would have been part of Phase II. If we choose not to move it now, John’s estimate is that the work would cost $12,000 at Phase II. John went on to emphasize the immediate aural improvements in the main organ’s sound by the addition of the antiphonal pipes to the stack array. In addition, seating would be gained in the balcony area, and there would be no lose of choir seating.

A lengthy discussion ensued on the pros, cons, and financing requirements of this proposal, which was noted to be beyond the scope of the organ upgrade work already authorized by the congregation.

Sue Dollins proposed a motion which was later amended to finally read: "Request that the Board of Trustees approve the proposed move of the antiphonal organ to the Chancel area, using undetermined memorial funds up to $5,000, and to pay for ancillary building repairs with routine maintenance funds". The council approved the motion with two negative votes and two abstentions.

10. Board Reports:

a. Deacons. Carolyn Hoskinson encouraged participation in the upcoming worship forums. Comments about proposed worship changes will be compiled for study and dissemination. She also noted that a catered Covenant Class dinner would be held on Mother’s Day.

b. Trustees. Dave Ackerman thanked council members for their well-done budget proposals, but noted that all requests had increased over the previous year. He said that the Trustees are encouraged by the highly successful Stewardship campaign. There will be an open budget hearing on May 16^th at MMUMC.

c. Christian Education. Jim Steadman noted that preparations are well under way for the May 19^th return service.

d. Outreach & Engagement. Judy Cox thanked Linda Carder for her presentation to the Welcoming Guild. O&E is working on a brochure to be made available to visitors to help express who we are at CCC. It is shaping up to be a small booklet. They will be requesting member photos for possible inclusion. The initial draft version will have no photos. Judy sees a possible segue of these ideas into the overall marketing plan being developed by David Bobbitt. Judy said she hoped to have the handout ready for the June 9^th celebration.

e. Stewardship. Ruth Prindle said that 377 Stewardship mailings went out this year. To date 165 pledges have been received for a total of $395,121.20. This includes 11 new pledges and 90 pledge increases. 65 people have not pledged yet and will be contacted.

f. Church Life. Betty Stith said they are considering opening "Parents Night Out" activities to the Silver Spring Child Care Center parents.

9. Other Reports:

a. Steering Committee. Terry Strand said that they have spent $2,000 of their $5,000 budget so far. The Steering Committee is focusing on the June 9^th recognition and appreciation. They are working on the service and looking at food options. Jackie Walters agreed to look into whether the service can be piped into other rooms such as the nursery, social hall, and lounge. Steering is considering creating a banner with their "Come see what God has done" motto. A neighborhood community celebration is also being considered for Fall.

b. Building & Design. Tom Ault said efforts to finish up the construction will come down to the line. The next walk-through will be May 15^th for the ground and 1^st floors. Our architect Steve Ziger will not be able to be with us on June 9^th, so he will be recognized on May19th.

c. Communications. Rick Brush reported that Holly Brooks has indicated that she will resign her Communications Chair position at the end of the church year.

d. Together in the Spirit. Rick Brush said that the project’s final report is not yet ready.

10. The meeting was adjourned at 10:22 PM

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  April 1, 2002

1. The meeting was called to order at 7:40 PM by Moderator Rick Brush and opened with a meditation by Linda Carder.

2. Attendees: Rick Brush, Jim Todhunter, Linda Carder, Dave and Toko Ackerman, Aldene Ault, Holly Brooks, Kristen Brown, Mary Carnahan, Sue Dollins, Patricia Esposito, Nancy Lohman, Dan Pence, Ruth Prindle, Terry Strand, Jim and Jackie Walters.

3. Agenda and Minutes: The agenda was adopted as proposed. The minutes of the March meeting were reviewed and approved.

4. Staff Reports: Jim Todhunter reported on the busy Holy Week schedule.

5. Mission Statement: Dave Ackerman discussed the proposed Mission Statement wording: "An inclusive, questing community of faith seeking to embody Jesus Christ by doing justice, loving kindness, and walking humbly with God". He spoke of how the group processed the ideas from the February Council meeting into this wording. A discussion ensued on the wording. The Council was asked to take the results of the discussion for further consideration and pass on their ideas to the group members. A decision on the statement is anticipated at the next Council meeting.

6. Membership. Jackie Walters discussed her latest e-mail which asks whether the Council wanted to pass this issue on to the new Council that convenes in July. She noted that many membership initiatives are moving forward already, including proposed worship changes, development of O&E brochures, etc. She also suggested the possibility of distributing the book "12 Keys to an Effective Church" to the new Council members to provide them background for a thorough discussion of membership growth at their Fall Retreat. Dave Ackerman commented that membership growth should become a regular Council agenda item. Toko Ackerman noted that many ideas on strategic planning for growth can be found in the Self-Study document. The Council endorsed the idea of passing growth issues to the next Council starting this summer, and thanked Jackie Walters for her work to date.

7. Old Business – Chancel Chairs: Rick Brush said there had been strong support from the choir for self-purchasing the new chancel chairs (their pledges met the goal of over 50 chairs). The choir chose the chair style, and the fabric is being selected in consultation with the Sanctuary Committee. Sue Dollins moved that the Council endorse the purchase of the chancel chairs with the pledged money. Toko Ackerman seconded the motion and the Council approved it.

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March 2002

1. The meeting was called to order at 7:38 PM by Moderator Rick Brush and opened with a meditation by Jim Todhunter on his observations during his recent trip to Brazil.

2. Attendees: Rick Brush, Jim Todhunter, John Touchton, Aldene Ault, Holly Brooks, Bob Brown, Kristen Brown, Mary Carnahan, Judy Cox, Sue Dollins, Patricia Esposito, John Gipson, Pete Hotchkiss, Dan Pence, Doris Raber, Betty Stith, Terry Strand, Jim and Jackie Walters, and Ann Weissenborn.

3. Agenda and Minutes: The agenda was adopted as proposed. The minutes of the February meeting were reviewed and approved.

4. Report of the Clerk of the Rolls: Doris Raber reported a membership increase of two individuals raising total membership to 645.

5. Staff Reports: Jim Todhunter reported that the CCC staff met with their counterparts at Marvin Memorial UMC to plan Easter week services. Joint services will be held Maundy Thursday and Good Friday at 7:30PM each evening.

6. Staff Design Committee: Bob Brown described the membership of the committee and their strategy for moving forward. They will work from the church Mission and Vision statements, and make use of the staffing grid and church history. They will also make use of the information in Felicity Wright's study of CCC. In early Fall they will hold open forums on the staffing options they develop. Their goal is to be ready to start a search process by the end of Fall. The group will be reporting back to the Council periodically throughout the process.

7. Membership. Jackie Walters discussed her handout on the brainstorming of strategic plan ideas for membership growth.

8. Organ Update: Dan Pence reported that organ pledges received from 47 people totaled $70,525. In addition, $3,405 is available from the organ memorial fund. Total monies available for the project are $73,930. Dan moved that CCC proceed with the organ upgrade. Terry Strand seconded the motion, and the Council approved it.

9. Chairs Update: John Touchton began a discussion of options for movable seating in the Chancel. He passed around a brochure showing examples of the type of chair he is considering. Estimated cost is approximately $150 per chair - delivered. A sample of the chair will be shown at choir practice in about two weeks for their evaluation, and to choose a fabric. John reported that both Deacons and Sanctuary Committee support the idea of movable choir chairs in the chancel, and that more than half the choir members have expressed a willingness to purchase the chair they will use.

There was a discussion of options for funding the chairs. There was concern that no choir member feels in any way pressured to purchase a chair. Dan Pence noted that there is $2812 in the music memorial fund, and undistributed memorials of $25,000 that could be used. A Council member suggested that funding for the chairs could be built into the choir budget for next fiscal year with a September target for delivery. It was also suggested that all congregants (not just the choir) could be offered the opportunity to purchase a Chancel chair. The Council authorized John to proceed with obtaining choir approval of a Chancel chair, and selection of fabric.

10. March 17th Congregational Meeting: Rick Brush discussed plans for the upcoming congregational meeting. Elements will include: - financial updates on the renovation project, Keystones, etc. - an update on the construction, - communicating to the congregation where we are now with an emphasis on the proximity of completion and the move back, - plans for the move back in, and - plans for building tours. Jim Todhunter went on to discuss planning for the re-entry service in May and the service of celebration in June. In addition, open house options were discussed.

11. Board Reports: 

a. Deacons. Mary Carnahan discussed plans for the Confirmand class including participation in the Building Together (the former Christmas in April) project and the trip to UCC headquarters in Cleveland.

b. Trustees. Pete Hotchkiss discussed the church's financial situation. A slight budget deficit is still anticipated at the end of the fiscal year. He went on to review the outside audit results. A "clear opinion" was received, and Trustees will be considering the auditor's recommendations. 

c. Christian Education. Kristen Brown reported on an interview with a Wesley seminary student for the Church School Coordinator position. She then discussed the CE members' tour of the building, and their concern that the proposed Nursery room would be too small. Jim Todhunter spoke to the importance of having adequate nursery space to any membership growth initiatives. The use of other first floor rooms for nursery space was discussed. The Council consensus was to strongly recommend moving the Nursery into the old Lounge area. 

d. Social Witness. Anne Weissenborn discussed the report on the South Africa trip the previous week, and Board involvement in the Rebuilding Together initiative.

e. Outreach & Engagement. Judy Cox discussed the Welcomers Guild orientation meeting to be held on April 21st. O&E is also working on visitor brochure/information packet. 

f. Stewardship. John Gipson discussed the Consecrating Stewards program, the Leadership Brunch on March 24th, and the April 14th dinner for the congregation. There will be a bulletin insert outlining the dates of the many activities planned for the next several months.

 g. Church Life. Betty Stith said the board is working on the re-entry celebration. They are also looking at the cost and feasibility of producing permanent nametags.

12. Other Reports: 

a. Steering Committee. Patricia Esposito discussed the June 9th "Grand Celebration" which David Bobbitt has agreed to coordinate. Planning will include a "dress rehearsal" walk-through of the program prior to that date. 

b. Open & Affirming. Terry Strand asked that the Council members request that their boards and committees discuss what they are doing on a regular basis in regards to CCC's Open and Affirming policy, and bring responses back to O&A in April. Terry then moved that the O&A task force continue its work for two more years, until June 2004, and be opened up to participation by new members. John Touchton seconded the motion and the Council approved it. 

c. Building & Design. Jackie Walters reported that the construction crew had made great progress in the past week. She went on to say that the contingency fund has been expended, and that new expenses keep cropping up, like $11,000 to insulate pipes. 

d. Musical. John Touchton reported that 43 people so far have expressed interest in participating in the musical production scheduled for the Fall.

13. The meeting was adjourned at approximately 10:30 PM

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February 2002 

1. The meeting was called to order at 7:37 PM by Moderator Rick Brush and opened with a meditation by Jim Todhunter and Linda Carder on the opportunities, risks, and hopes for CCC's future.

2. Attendees: Rick Brush, Jim Todhunter, Linda Carder, John Touchton, Dave and Toko Ackerman, Aldene Ault, Kristen Brown, Mary Carnahan, Judy Cox, Sue Dollins, Patricia Esposito, Dan Pence, Ruth Prindle, Doris Raber, Jim and Jackie Walters, and Ann Weissenborn.

3. Agenda and Minutes: The agenda was adopted as proposed. The minutes of the January meeting were reviewed and approved.

4. Report of the Clerk of the Rolls: Doris Raber reported no change in membership.

5. Staff Reports: Linda Carder discussed the upcoming youth trip to UCC National headquarters in April, and Bill Johnson's visit this coming weekend.

6. Mission Statement: Linda Carder began the discussion of the CCC Mission statement with a review of the current statement and the self-study aspirations. Key terms taken from the first four aspirations were: 

* Nourish and grow our spiritual life. 

* Bear witness in the world. 

* Build and sustain a caring community. 

* Cherish, educate, and support our children and youth. Additional discussion brought forward the following words: nourish, grow, discern and listen, caring, spiritual life, discover persons and gifts, spiritual listening.

A "first draft" mission statement was developed: "An inclusive, compassionate community seeking to do justice, love kindness, and walk humbly with God as modeled in the life of Jesus Christ". Linda and Dave Ackerman will continue to work on the statement and will bring it back to the Executive Council.

7. Staff Design Grid: Rick Brush presented an informal duties grid which will be used by the staff design committee headed by Bob Brown. He asked that council members review the grid, annotate it, and return it to him or Bob within a week. The committee met with John Deckenback the previous weekend.

8. Membership: Jackie Walters initiated a discussion on membership growth. She said two questions surfaced at the meeting with John Deckenback: where is the membership growth plan, and how is it tied to Mission? We need an intentional strategic plan for growth. It cannot be haphazard. The Council proceeded to brainstorm ideas on key components of a strategic plan for membership growth:

Jackie requested that Council members continue to think about this issue and send her any additional ideas which she will consolidate into the above list and distribute with a follow-on assignment. Additional thoughts expressed included: 

* Emphasize the total commitment of the congregation. 
* Membership growth is an investment in the future. 
* How many lives has the church touched this week? 
* Growth needs to be in someone's job description. 
* Churches grow by being attractive.

9. Organ Update: John Touchton discussed the cost estimates he received for bringing the church organ back into service. They range from rewiring in the current configuration ($6K) to a state-of-the-art upgrade ($74K). After a round of discussion, Dan Pence moved that the Council bring the issue to a special congregational meeting to be held after worship on February 24th. Mary Carnahan seconded the motion and it was approved by the Council.

John went on to discuss ideas for changes to the chancel to create a more versatile seating arrangement with movable musical performance chairs (estimated cost: $4-8K). It was decided that more information was needed. The Council requested that John get with the Chairs of the Deacons and the Sanctuary Committee to get buy-in and bring back a proposal for funding whatever is agreed to.

10. Old Business: Dan Pence provided a Special Gifts update. It has been proposed that Planned Giving remain a part of the Permanent Fund.

11. Board Reports:

a. Deacons: Mary Carnahan requested the Council members review Deacons information presented in the past two editions of Newsnotes.
b. Trustees: Dave Ackerman announced that Trustees are anticipating a $15-17K deficit this fiscal year. He will be preparing a series of articles for Newsnotes on budgetary issues. An open hearing on the budget is possible April 7th. This will be discussed further with Stewardship. 
c. Christian Education: Kristen Brown discussed the participation of 2nd graders and older children in worship services. She went on to provide an update on the Safe Churches policy. Plans are moving ahead for screening adults working with children in the church. The church school coordinator search continues.
d. Social Witness: Anne Weissenborn discussed the success of the Mission Minutes presented in January. In the future, Social Witness will provide these on a quarterly basis. 
e. Outreach & Engagement: Judy Cox said they are planning for an increase in visitors. 
f. Stewardship: Ruth Prindle announced the upcoming leadership brunch scheduled for March 24th.

12. Other Reports:

a. Steering Committee: Patricia Esposito discussed planning for the March 17th informational Congregational Meeting. In addition, she said the group is gearing up for the move back into the renovated building.
b. Building & Design: Jackie Walters gave a status update on the renovation project. She reported that John Touchton's office is being painted and that the whole project is moving forward quickly.

13. The meeting was adjourned at 10:30 PM

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January 2002

1. The meeting was called to order at 7:35PM by Moderator Rick Brush and opened with a meditation by Linda Carder.

2. Attendees: Rick Brush, Linda Carder, John Touchton, Dave and Toko Ackerman, Aldene Ault, Holly Brooks, Kristen Brown, Judy Cox, Sue Dollins, Patricia Esposito, Caroline Hoskinson, Greg Linden, Dan Pence, Ruth Prindle, Doris Raber, Betty Stith, Terry Strand, Jim and Jackie Walters, and Ann Weissenborn.

3. Agenda and Minutes: The agenda was adopted as proposed. The delayed minutes of the October meeting were reviewed and approved as presented. The minutes of the December meeting were reviewed and approved as amended.

4. Report of the Clerk of the Rolls: Doris Raber reported the loss of two members and the gain of two leaving the membership total unchanged at 643.

5. Staff Reports: Linda Carder reported that the search for a replacement for Toby Ratcliffe continues. The job will be advertised through the congregation again, and other avenues for filling the position will continue to be explored. Linda went on to say that she is excited by the Camp program this year. It looks like there will be five camps during the summer. She praised the efforts of Tom Martin. He has created a Camp brochure; placed the necessary forms on the CCC website; and is forming adult leadership teams. There have also been numerous counselor volunteers.

6. Special Gifts: Greg Linden presented the Special Gift Committee report. The group proposes that two seminars be offered by Dr. Rob Peters to educate the congregation about the Special Gifts program. One issue being addressed with Trustees is identifying what CCC will do with Special Gifts funds. Dave Ackerman said that the Trustees have been examining this issue and find it to be very complex. Questions include: 

* Should an endowment fund be set up for specific purposes, or should the congregation be given leeway on how the money can be used? 
* What impact could such a fund have on current debt? 
* Should a separate board or committee be set up to manage the fund? 
* What if "strings" are attached to gifts? 
* Should Special Gifts be kept as part of the existing Permanent Fund? 

A discussion ensued on the timing of decisions and the nature of the seminars. The Council directed that the Special Gifts Committee meet with a small group of Trustees and Stewardship personnel to discuss the issues and report back to Trustees at their February board meeting.

7. Mission Statement: Linda Carder briefly addressed this issue, then deferred further discussion until the next Council meeting.

8. Organ Update: John Touchton discussed the options for bringing the church organ back into service. They range from rewiring in the current configuration to a state-of-the-art upgrade. The Council requested that he continue to get cost estimates and bring the updated information to the next meeting for decision.

9. New Business:

a. Dan Pence nominated Sue Dollins to fill the position of church Financial Secretary. The nomination was seconded by Toko Ackerman and heartily approved by the Council. 
b. Jackie Walters discussed expectations for the February meeting discussion on membership growth. She will e-mail information on the topic to Council members for their review prior to that meeting.

10. Board Reports:

a. Deacons: Caroline Hoskinson handed out information on the points of contact filling in for her during her maternity leave. 
b. Trustees: Dave Ackerman announced that the Stewardship payment rate had reached 101%. He also said that the YMCA has expressed interest in renting the 9601 property for office space. 
c. Christian Education: Kristen Brown said that Toby Ratcliffe is willing to offer a Vacation Bible School for young children at the church during the summer. She commented on the very successful Christmas Eve service, and the return of many old members of the congregation who have not been attending regularly during the renovation period. She also reported that the Youth Committee of the C.E. Board polled the parents of 5th and 6th graders about ways to support that age group. 
d. Social Witness: Anne Weissenborn distributed information on the upcoming Building a Diverse Community Conference. She went on to describe plans for Just Peace Sunday, and the Social Witness presentations from the pulpit during the month of January. 
e. Outreach & Engagement: Judy Cox discussed the outreach messages the board is working on, and church website use. 
f. Stewardship: Ruth Prindle expressed her board's excitement about the upcoming Stewardship drive and the decision to use the Consecrated Stewards program. She went on to discuss plans for the steward's brunch and the all-member dinner on the 21st of April. Finally she announced that the next Taize service at the National Cathedral will be on the 27th of January at 6:30PM. 
g. Church Life: Betty Stith reported that 25 people have signed up for Winter Weekend this year, and that options for Beach Weekend are very limited this year because of increased use of the Bethany Beach conference center.

11. Other Reports:

a. Together in the Spirit: Rick Brush reported that the Together in the Spirit program is moving forward. 
b. Steering Committee: Patricia Esposito said this group will hold an important meeting on Thursday to plan for the move back into the church. 
c. Communications: Holly Brooks said this group plans to meet again later in the month. 
d. Open and Affirming: Terry Strand reported that there will be a meeting for parents this coming Sunday on Sexuality. She reminded the Council of the Bill Johnson's workshop at the church the weekend of 9-10 February. She also said that O & A continues to work on the Boy Scouts of America issue. To date no response has been received from BSA Headquarters to our letter. 
e. Building & Design: Jackie Walters gave a status update on the renovation project. She reported that there is now heat in the building and most of the new windows are in. Build and Grounds committee members toured the site the previous Saturday and were very impressed with what they saw. They are also planning for the move back into the facility. There is a good possibility that tours of the renovated site can take place on Easter Sunday. 
f. Staffing: Rick Brush said that a staffing committee is being formed to begin planning for the future.

12. The meeting was adjourned at 9:50 PM

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