Minutes from Executive Council Meetings 2000

Submitted by James M. Walters, Church Clerk

January 3, 2000

  1. The meeting was called to order at 7:50 by Moderator Neville Platt.
  2. Attendees: Neville Platt, Jim Todhunter, Linda Carder, Dave & Toko Ackerman, Judy Cox, Susan Deford, Bud Dennie, Sue Dollins, Kathy Stedman, Betty Stith, Terry Strand, Doris Raber, Kristin Brown, Greg Muncil, and Jim & Jackie Walters.
  3. Minutes of the 06 December 1999 meeting were reviewed. Sue Dollins moved to approve with Betty Stith seconding. The council voted to approve the minutes.
  4. Reports:
  1. Building and Design Committee: Jackie Walters reported that the committee would meet the next week with the architects who would present revised designs. The Williamson Group, a Montgomery County company, has been retained for pre-construction activities. They will advise us through the design development phase and cost-estimating. In addition, the Trustees authorized the Linowes & Blocher law firm to be retained. The lot consolidation plans should be nearing hearings. Jackie expresses a need to identify the March congregational meeting date for planning purposes. Neville set the date for 26 March. She also expressed a desire that the Executive Council coordinate small group efforts related to the project and become more involved in long range planning for the church.
  2. Keystone Campaign: Dave Ackerman reported that the campaign was moving into high gear this month, with five weeks until Commitment Sunday. He praised the outpouring of participation on campaign committees. There will be two mailings this month related to the campaign. The home meetings are coming up also.
  1. Old Business:
  1. Childcare Coordinator: Kristin Brown reported that recruitment posters for the position would be posted at local sites. She emphasized the need for groups requiring childcare to follow the checklist. A discussion ensued on childcare coordination issues. In regards to the upcoming congregational meeting, Neville Platte established a sub-committee including Terry Strand, Bud Dennie, Kristen Brown, and Neville to address specific issues.
  2. Safe Boundaries: Linda Carder, Bud Dennie, and Steve Bisbing will meet for lunch to discuss the status of the project.
  3. Personnel Committee: Neville Platt passed out the Personnel Committee policy booklet for review at the next meeting.
  4. All Boards – Policies and Procedures Manuals: Neville Platt said he had received no new Board inputs. April is the deadline..
  5. Annual Report: Neville Platt said that they were still awaiting some input.
  6. Proposal to include birth dates in church database records: Betty Stith said she would prepare a Newsnotes article. Jackie Walters said the demographic data would be a useful profile to present to a potential lender.
  7. Children and Youth Policy Forum: Linda Carder discussed plans for the next meeting on 18 January.
  8. Youth Ministry Update: Linda Carder handed out a schedule of upcoming events. She said she met with the young adults the night before and they want to stay involved with the church. The idea of an e-mail ministry to those living outside the area was put forward. She went on to say that the older young adults are searching in their faith. The ministers would be working on keeping them connected.
  9. Consensus Decision Making: Neville Platt said this meeting was now scheduled for January 23rd.
  10. Opportunities Booklet: Terry Strand plans to have this ready for the next staff meeting
  11. Pastoral Care Committee: Linda Carder said they have developed a mission statement and great excitement.
  12. Memorial Gifts for the Capital Campaign: Neville read the policy.
  1. New Business:
  1. Audio-visual: Neville read a memo from Bill Carnahan outlining the need for more volunteers. Neville asked that this be brought up a Board meetings.
  2. Dave Ackerman expressed the need for creating an ad hoc group to work on writing the motions for the congregational meeting. This was moved and approved. A group will gather on February 16th to work on this.
  1. The meeting was adjourned at 9:15.

February 7, 2000

  1. The meeting was called to order at 7:45 by Moderator Neville Platt.
  2. Attendees: Neville Platt, Jim Todhunter, Linda Carder, Dave & Toko Ackerman, Aldene & Tom Ault, Kristen Brown, Judy Cox, Susan Deford, Bud Dennie, Sue Dollins, Patricia Esposito, Dan Pence, Kathy Stedman, Mary Stone, Terry Strand, Doris Raber, John Touchton, and Jim & Jackie Walters.
  3. Minutes of the 03 January 2000 meeting were reviewed. Jackie Walters moved to approve with Aldene Ault seconding. The Council voted to approve the minutes.
  4. Reports:
  1. Building and Design Committee: Jackie Walters said she was excited by the new designs received from the architects. Some concerns expressed by members of the congregation, mainly related to the new entrance, have been passed on to the architects who are proving to be very creative and easy to work with. The plat consolidation process is almost complete. Discussions are ongoing with the lawyers about certain restrictive building covenants in the neighborhood. Tom Ault said that on 16 February the refined cost estimates will be received.
  2. Keystone Campaign: Patricia Esposito gave a short update. Mary Stone and Bob Brown have agreed to serve as a pledge Follow-up Committee during the course of the campaign.
  1. New Business:
  1. Stewardship: Patricia Esposito reported that May 7th will be Stewardship Sunday, and 14 May will be Pledge Sunday. Boards and committees will present skits on the work they do, and their needs.
  2. Mission: This discussion was postponed to a later date because of the size of this meeting’s agenda.
  3. Pathways Representation: Jim Todhunter discussed Pathway’s desire to remain in covenant with CCC. Sue Dollins nominated Karen Lee to represent CCC on the Pathways board. This was seconded by Doris Raber and passed by the Council
  4. Child Care Coordinator – sub-committee report: Terry Strand is working on a plan for child care support for the upcoming congregational meeting. The sub-committee is now looking at the possibility of creating a team approach toward provision of child care. Bud Dennie said the group is also looking at the child care checklist and job requirements. They will approach Trustees on the 28th with new ideas. The bottom-line is that people are willing to work in support of Child Care, but not to serve in the Coordinator position.
  5. Committees – Open and Affirming, and Just Peace: Linda Carder suggested creation of committees under the Executive Council to address the status of these issues. A discussion ensued. Neville Platt and Bud Dennie will look for candidates for the Just Peace working group. Terry Strand and Mary Stone will convene volunteers to recommend a course of action on Open and Affirming.
  1. Old Business:
  1. Audio-visual: Bill Carnahan is still looking for AV support volunteers.
  2. Safe Boundaries Report: Bud Dennie said that Steve Bisbing’s continuing medical condition has precluded a meeting with Linda Carder and Bud.
  3. Personnel Committee – policy booklet review: The personnel evaluation process document was discussed. Sue Dollins moved that it be approved. Dan Pence seconded and the Council approved. Trustees will follow up with the Personnel Committee about completion of the other aspects of the manual.
  4. All Boards – Policies and Procedures Manuals: Neville Platt reported no change.
  5. Annual Report, etc.: Neville Platt is awaiting a smooth copy of the Constitution and Bylaws to be printed
  6. Task Force on an Alternate Facility During Construction: Jim Todhunter reported the committee will meet mid-month. Research so far shows that moving into an interim church facility is a more common practice than they anticipated. The group is looking at numerous options.
  7. Proposal to include birth dates in church database records: Susan Deford has reviewed Betty Stith’s draft article for Newsnotes. A discussion of the whole issue ensued. An ad hoc group consisting of Susan, Betty, David Main, and others will develop a strategy for collecting the data. Until then, Neville has placed the issue on hold.
  8. Children and Youth Policy Forum: Linda Carder said the scheduled January meeting was postponed due to weather. She suggested that one more meeting on the issue should be scheduled, and the Council agreed.
  9. Youth Ministry Update: Kathy Stedman reported that the Sunday evening program continues to go very well. Attendance numbers are steady. A play is under development. Linda Carder mentioned the upcoming Cotillion event. The Council agreed that free-will donations received at the play and the Cotillion would be earmarked to support our youths’ Participation in the National Youth Event in Iowa later this year.
  10. Consensus Decision Making: A meeting was held 23 January. Neville Platt read a statement written by the attendees supporting the consensus decision making process.
  11. Opportunities Booklet: Terry Strand had nothing new to report.
  12. Long-Range Planning – Finance Committee Report: The group has met and will meet again in mid-March when the Capital Campaign needs are more clearly understood.
  13. Pastoral Care Committee – status: Linda Carder reported the group will meet later this week about care giver training, and to start strategizing the program start.
  1. Adult Education Committee: Linda Carder met with the group to look toward options for the Lenten period. Jim Todhunter reported on planning to start limited term men’s and women’s Spirituality groups to be led by Steve Gilbert and Kris Glascoe. A discussion ensued about the nature and funding of the groups.
  1. The meeting was adjourned at 10PM

March 6, 2000

  1. The meeting was called to order at 7:45 by Moderator Neville Platt, and started with a prayer by Linda Carder.
  2. Attendees: Neville Platt, Linda Carder, Toko Ackerman, Aldene & Tom Ault, Sharon Bottcher, Kristen Brown, Judy Cox, Susan Deford, Sue Dollins, Patricia Esposito, Kathy Stedman, Betty Stith, Mary Stone, Terry Strand, John Touchton, Nancy Loehman, and Jim & Jackie Walters.
  3. Minutes of the 07 February 2000 meeting were reviewed and a clerical amendment made. Jackie Walters moved to approve with Aldene Ault seconding. The Council voted to approve the minutes.
  4. Reports:
  1. Building and Design Committee: Tom Ault said there would be a meeting this Thursday with the Recommendation Committee. The architects will present three refined building project options.
  2. Keystone Campaign: Patricia Esposito said the campaign had moved into the follow-up phase with letters and personal contacts being made
  3. Recommendation Committee: Neville Platt reported the committee met last Saturday, and will meet twice this week in preparation for the informational forums coming up the next two Sundays.
  1. New Business:
  1. Deacons: Sharon Bottcher reported the Deacons were working on a workshop/ educational forum, probably after Lent. The Pastoral Care Committee is working on future options to keep the congregation connected through the building construction period (ideas like small house groups, etc).
  2. Spirituality Groups: The Executive Council addressed issues related to the proposed Spirituality groups, in particular a letter written by a member of the congregation raising questions about the plan for the charging of fees. A lengthy discussion ensued. In the end, Neville Platt presented a motion wherein the Executive Council requests the ministerial staff to review all issues related to the establishment of Spirituality Groups, and report their recommendations back to the Council. Terry Strand seconded and the Council approved.
  3. Social Witness: Nancy reported that Social Witness had received information on two projects from UCC. The first was the 9 April Jubilee 2000 march related to an international movement advocating cancellation of 3rd world debts. Anne Weissenborn has indicated willingness to organize CCC participation. The second was the Million Mother March on Mother’s Day dedicated to educating against gun policies. Nancy has volunteered to organize within CCC for this event. Sue Dollins moved that the Council endorse both. Aldene Ault seconded and the Council approved.
  4. Christian Education Brochure: Kristin Brown presented the brochure and reported that Toby Ratcliffe worked with Linda Carder on this project. She proposed it be used through the remainder of this school year (until June), and be made available in the pews for visiting families. The brochure will be updated before the start of the next school year this Fall. The Council approved the plan.
  5. Child Care Issues: Terry Strand reported on plans for providing child support the next three Sundays for the forums and the Congregational meeting. A core group is re-looking at the whole child care process, and will push for development of a cadre of regular volunteers who would rotate responsibilities. Bud Dennie is creating a database of potential volunteers.
  6. Camp Soles: Betty Stith reported that a fund raising solicitation had been received from Camp Soles. Social Witness agreed to consider funding a donation in consideration of all the use CCC has made of Camp Soles over the years.
  7. Central Atlantic Conference: Neville reported that no resolutions are planned to be presented by any CCC representatives.
  8. Congregational Meeting: The Council agreed that logistics for the upcoming meeting will be left in the capable hands of the Recommendation Committee.
  9. Outreach and Engagement: Judy Cox reported on the planning for the new member luncheon on April 9th after church services. She also reported that a draft Ushers Guide is circulating for comment. O&E is looking at the creation of UCC related brochures for new members discussing church history and issues of faith. Susan Deford reported that the Yellow Pages and One Book ads are being renewed. O&E is looking at how best to maximize the investment (ad size, etc). Judy Cox also addressed issues related to the CCC advertising cards initiative, and use of this internally developed concept by other churches or individuals.
  1. Old Business:
  1. Constitution & Bylaws: Neville Platt requested Council members review the revised documents by the next meeting. It was noted that a previously approved change to the Ruth Richardson scholarship portion still needed to be added.
  2. Children & Youth Standards: Linda Carder proposed a meeting on the issue be scheduled for the 19th of March prior to the start of the evening program (4:30 to 6PM).
  3. Relocation Committee: Neville Platt reported the committee is looking at two loca Adventist churches.
  4. Personnel Committee: Neville Platt reported that Trustees are working with the committee to finish the Personnel Policies Manual.
  5. Task Forces: Nancy reported Social Witness is working with members of the Open and Affirming, and Just Peace task forces as they begin to assess where CCC currently stands in relation to the resolutions previously approved by the congregation. Mary Stone requested and the Council approved the posting of those resolutions.
  6. Youth Ministry Update: Kathy Stedman reported that 19 youth attended the retreat this past weekend. A "coffee house" is being planned for the social hour on May 21st. Nine senior highs will travel to the Iowa national youth event. A trip to Maine is being planned for 6-12 August. Finally, there will be six sessions of camp this summer!
  7. Opportunities Booklet: Terry Strand reported that work on the booklet was on hold due to the press of current issues.
  8. Pastoral Care Committee – status: Linda Carder affirmed the work Toby Ratcliffe has done with Teacher Training. Staff will be working with Deacons on Lent/Easter possibilities. The UCC Safe Churches booklet has been received and is under review.
  9. The meeting was adjourned at approximately 10PM

April 3, 2000

  1. The meeting was called to order at 7:35 by Moderator Neville Platt, and started with a prayer by Jim Todhunter.
  2. Attendees: Neville Platt, Jim Todhunter, Linda Carder, Toko Ackerman, Aldene Ault, Sharon Bottcher, Judy Cox, Bud Dennie, Sue Dollins, Patricia Esposito, Dan Pence, Doris Raber, Kathy Stedman, Betty Stith, Mary Stone, Terry Strand, John Touchton, and Jim & Jackie Walters.
  3. Minutes of the 06 March 2000 meeting were reviewed. Mary Stone moved to approve with Dan Pence seconding. The Council voted to approve the minutes.
  4. Reports:
  1. Building and Design Committee: Neville praisedthe work done by Jackie Walters and Tom Ault in preparing the Primary Needs option for consideration at the Congregational meeting. Jackie reported that the Building and design Committee continues to work with the architects, and is already planning strategy for the next Congregational meeting.
  2. Keystone Campaign: Mary Stone reported 230 pledges for a total of $1,956,474 to date. The follow-on committee has met twice. They are following up with letters and phone calls to non-pledgers from the congregation and the extended friends of CCC. They will also be monitoring pledge fulfillment. Their proposed informational graph was presented to the Council, and a discussion ensued on how best to present the Keystone Campaign status information
  1. New Business:
  1. Visioning for Spirituality Needs: Jim Todhunter began by describing how the staff had been discussing this issue. They felt it would be beneficial for the Executive Council to reflect on the topic. Approximately 30 minutes would be dedicated this meeting. Linda Carder asked the Council to start by discussing the meaning of the words Spiritual and Spirituality. The ensuing discussion gradually moved on to the relationship of Spirituality and Counseling. John Touchton and Jim Todhunter addressed the very sensitive issue of when it is appropriate to pay outsiders and congregation members for services, and to pay staff for performing services beyond the scope of their position description. Linda and John closed this session by posing the following questions to the Council to think about: When have you been spiritually fed?; and, What feeds you spiritually?
  2. Deacons: Sharon Bottcher reported on the two meditation groups. One meets every Friday evening, and the other begins May 6th and will meet monthly.
  3. Social Witness: Bud Dennie reported on upcoming Social Witness activities including the Jubilee 2000 Third World Debt Relief gathering in Washington the following weekend; and the Million Mom March for gun control on Mother’s Day. He also briefed the Council on the Christmas in April project being captained by Rick Sniffin, with Heather Jilao serving as Ambassador to the family. He asked members to pass the word on these activities to their Boards. Bud gave an update on the Liberian family CCC has sponsored and is committed to support through the end of June. He spoke of the continuing need for food, clothing, shelter, and medical support coordination, and he showed budget projections to date. Jim Todhunter praised the efforts of Bud and Sue Bratton and emphasized the need to fill vacancies to support this project’s chairpersons.
  4. Stewardship: Patricia Esposito spoke of plans for Stewardship Sunday on May 7th. After a 45 minute abbreviated service, plans are to move the congregation to different areas of the church where each Board can present their goals and activities. Boards were asked to prepare symbolic gifts for each member of the congregation indicative of their efforts. The service would finish in the courtyard. A planning meeting will be held the following Monday. Each Board was requested to send a representative. Dan Pence recommended that in the leadup to Stewardship Sunday, we be up-front about the servicing of debt for the church renovation efforts. Trish Esposito and Jackie Walters will address this in letters to be included in the next Newnotes. Trish also reported that a compilation of frequently asked questions will be distributed, and included in new member packets.
  5. Outreach and Engagement: Judy Cox reported on the upcoming Sunday luncheon. many people have signed up.
  6. Trustees: Jackie Walters discussed the need for the Executive Council to focus on Leadership, the operating budget, and general financial concerns. She reminded members that Board and committee budgets are due by the end of April. She went on the address the issue of church space commitments, saying that Council input was needed. She asked permission to tell all groups requesting to use space once the renovation project is over, that we are not ready to commit the space to future use because of the myriad of uncertainties ahead. The Council supported the request.
  7. Financing the Primary Needs Option: Neville Platt said that many options were under consideration, including seeking foundation grants, and issuing unsecured notes. He is seeking volunteers to support the Steering Group as these various options are evaluated.
  8. Annual Report: All reports are due July 15th, and the Annual Report should be published by September 1st.
  1. Old Business:
  1. Child Care: Terry Strand reported that the job description for the child care coordinator was being rewritten. Articles on children’s issues were being prepared for Newsnotes and the CCC web page, and child care issues will be communicated to parents prior to events. Bud Dennie reported that a database was being created listing church school children and their families.
  2. Opportunities Booklet: Terry Strand reported that the booklet will be distributed for review by this coming Wednesday.
  3. Status of Committees: Mary Stone reported that the Open and Affirming task force met to list ideas and issues. She presented the following motion which Terry Strand seconded and the Council approved:

    4. "On behalf of the Open and Affirming Task Force, I move that this Task Force be authorized to report its findings and recommendations to the Executive Council". Terry Strand mentioned the upcoming DC Pride march on April 30th. Linda Carder reported that the Just Peace task force had met and was working on this issue.

  4. Child and Youth Policies: Linda Carder has ordered copies of UCC children and youth policies. She anticipates they will be very useful for our church. She has planned another general meeting on April 18th at 7:30 PM for members of the congregation to address questions and raise additional issues.
  5. Policies and Procedures Manual: Neville Platt reported that input was still needed.
  6. Constitution and Bylaws: Members gave Neville Platt input on minor corrections to typos and document wording, including addition of a previously approved change to the Ruth Richardson scholarship. In addition:

    7. Bylaws – Standing Committees; Building and grounds Planning, page 5:
    Amend "composed of nine members" to "composed of ten members to reflect total referred to. Constitution: Article XI – Boards; Section 4, Board of Christian Education, page 6:

    First line insert "youth programs, and summer camps" after church school.

    Constitution: Article XII – Officers; Section 7, Clerk of the rolls, page 8 line 4 of subsection b:

    Delete "keep a record of church officers and board members, including terms of office".

    Fifty copies of the constitution and bylaws will be prepared and made available for the congregation.

  7. Relocation Task Force: Neville Platt reported that for various reasons, the Adventist churches cannot accommodate our needs. There is a general consensus among the members that we should not go into a shared-service arrangement. Rather, we should concentrate on staying linked together as a congregation, and maintain our unique music program. With that in mind, having services a a different time is deemed OK, supplemented by home-church activities and neighborhood support groups.
  8. Couples Communication: Jim Todhunter mentioned that he and Lois are starting a new committed couples communication group. 7 couples are in this group.
  1. The meeting was adjourned at approximately 10:15PM
May 1, 2000
  1. The meeting was called to order at 7:41 by Moderator Neville Platt, and started with a prayer meditation by Jim Todhunter.
  2. Attendees: Neville Platt, Jim Todhunter, Linda Carder, Toko Ackerman, Aldene Ault, Sharon Bottcher, Sharon Bratton, Judy Cox, Susan Deford, Bud Dennie, Sue Dollins, Patricia Esposito, Dan Pence, Kathy Stedman, Betty Stith, Mary Stone, Terry Strand, Anne Weissenborn, and Jim & Jackie Walters.
  3. Minutes of the 03 April 2000 meeting were reviewed. Terry Strand moved to approve with Jim Todhunter seconding. The Council voted to approve the minutes.
  4. Reports:
  1. Just Peace Task Force: Anne Weissenborn updated the council on the activities of the group. Members are Anne, Eddie Rasell, and Holly Brooks, with Nancy Lohman assisting when she can. They are looking for additional members. They are working with the Open and Affirming Task Force on posting the covenants. She spoke of the upcoming UCC Jubilee 2000 meeting here in Silver Spring. Nancy Lohman is coordinating CCC participation in the Million Moms March on Mother’s Day. Anne raised the question of who the task force should report to, and its role in the future. A council discussion ensued. The general consensus was that the task forces were organized to refocus the congregation on the Just Peace and Open & Affirming covenants…identify where we are now, and formulate a strategy on where the congregation should head on these issues. A flexible, ad hoc concept was advocated…see where the task forces activities lead. The Council affirmed what Anne’s group has done so far.
  2. Open and Affirming Task Force: Mary Stone reported that the Task Forces were working on getting the Covenants framed. O&A had a good meeting the previous week. She spoke of their ideas for increasing visibility of the Open and Affirming stand, including ideas such as placing the rainbow symbol on the Colesville Road sign, and on an internal bulletin board with an explanation of the covenant and related symbols. The group is looking into participation in the Montgomery Pride celebration this Summer, and in an interfaith conference of churches with welcoming covenants, and in a Fall education session. Jackie Walters suggested both task forces put in a budget request for funding for their efforts in the new fiscal year.
  3. Stewardship: Patricia Esposito gave detailed information on plans for Stewardship Sunday activities at church. The Stewardship package was being placed in the mail and their return was targeted for 14 May. Trish spoke on how the Stewardship activities were attempting to prepare the congregation for the changes to come related to the upcoming building renovation project. Lastly, she reported that the Opportunities Booklet was being printed and will be ready for distribution next Sunday.
  4. Building and Design Committee: The next meeting will be May 10th with Buildings and Grounds. Future meetings will be expanded to include all aspects of church life.
  5. Follow-up Committee: Mary Stone reported that their next meeting would be Monday the 8th of May.
  6. Financial Steering Committee: It was reported that Peg Hood had agreed to chair this group.
    5.  Old and New Business:
  1. Visioning for Spirituality Needs: Jim Todhunter emphasized how important it was for the church staff to receive feedback on this subject. Linda Carder said how much she appreciated the feedback received last month. Jim went on to say that staff members were coming to recognize both their own individual spiritual gifts, and the wide variety of gifts found among the congregation members. He expressed a feeling that in addition to existing spirituality groups, additional interest in the subject was percolating up. As an exercise, he asked Council members to write down where and by what have they been spiritually fed.
  2. Safe Boundaries Committee Report: Linda Carder said the deadline for the first draft to be ready was June 1st. Over the summer, covenant agreements would be used to cover activities such as the planned camp sessions.
  3. Children and Youth Policies: Some will be encompassed by the Safe Boundaries report, and other policies will be reviewed by the Christian Education Board. By the Fall she hopes to have these policies set.
  4. Social Witness: Bud Dennie gave a detailed report on the status of the Liberian family sponsored by the church. They arrived March 24th. Bud and members of his group have been trying to work closely with family members, ICC World services Board, and county welfare activities. He also briefed the Council on the Christmas in April project. 45 volunteers turned out, including 30 from CCC and the remainder from First Baptist Church.
  5. Outreach and Engagement: Judy Cox reported the successful April 9th luncheon. A survey of new members is being attempted. There have been 17-18 responses so far. In answer to the question: What brought you to the church?, most said they heard of us through members, or non-members. Judy reported that the CCC website was receiving more "hits". O&E’s goal for the coming year is to hold on to current members, and to keep them happy and involved in aspects of church life. She suggested that each board have a website representative to coordinate with the Wunderlichs starting in the new fiscal year. Finally, she reported that O&E is working on guidelines for use by the Ushers.
  6. Trustees: Jackie Walters discussed their work on preparing the budget for the new church fiscal year, including the upcoming board meeting on the 15th. Their priority is to identify what is needed to keep the church together in the coming year, and to begin to service the renovation debt. The budget hearing will be Tuesday, June 6th starting at 8PM. Jim Todhunter emphasized the need for projecting a positive message about our journey ahead in the coming year.
  7. Christian Education: Kathy Stedman passed out the CE Mission Statement for review by the Council. She asked that responses be e-mailed to Kristin Brown.
  8. Visioning of the future of the church: It was agreed to postpone this discussion due to time constraints.
  9. Relocation Task Force: Neville spoke of the task force work to date, including a meeting with Luther Rice Baptist. A letter was drafted to them outlining our requirements. Consideration is being given to moving Sunday worship to late afternoon (perhaps 4:30 – 6:00PM) during the relocation period, and possibly include periodic evening meals.
  10. Financial secretary: Neville Platt reported there was still a pressing need to identify someone to fill this position.
  11. Child Care: Terry Strand reported that a policy is still under development. It is hoped that a coordinator will be in place in June. Volunteers are currently covering Sunday morning time slots.
  12. Annual General Meeting: Scheduled for June 11th. Subs and ice cream will be served.
    6. The meeting was adjourned at approximately 10:15PM

 

June 5, 2000

  1. The meeting was called to order at 7:38 by Moderator Neville Platt, and started with a prayer by Jim Todhunter.
  2. Attendees: Neville Platt, Jim Todhunter, Linda Carder, Dave & Toko Ackerman, Aldene Ault, Sharon Bottcher, Mike Breads, Kristen Brown, Judy Cox, Susan Deford, Bud Dennie, Sue Dollins, Patricia Esposito, Dick Meyer, Kathy & Jim Stedman, Mary Stone, Terry Strand, and Jim & Jackie Walters.
  3. Minutes of the 01 May 2000 meeting were reviewed. Mary Stone moved to approve with Aldene Ault seconding. The Council voted to approve the minutes.
  4. New Business:
  1. Update on the Stewardship Campaign: Patricia Esposito reported a total of 182 pledging units had been received for a total pledge of $372,381. 80 pledging units from last year were still outstanding, and being contacted by campaign members. In addition, a number of non-member friends of the church are being contacted. The official end of the Stewardship campaign is the end of July.
  2. Keystone Campaign: Mary Stone reported 242 pledges for a total of $1,972,644.50 had been received. In addition, to date contributions of $510,219.34 had been received.
  3. Budget Hearing: Jackie Walters reported that the budget hearing is scheduled for the next evening, June 6th. She pointed out that the proposed budget will not touch CCC investments. The Trustees are estimating basic relocation costs to be $54,000.
  1. Old Business:
  1. Christian Education Purpose Statement: Kristen Brown handed out and spoke to the purpose Statement developed by the CE Board. Jackie Walters moved that the statement be approved. Sue Dollins seconded, and the Council approved it by voice vote.
  2. Worship During the Relocation: Jackie Walters spoke of the recent meeting with the architects that included a walk-through of the whole church building. The architects were questioned about use of parts of the church for storage during the renovation, and the possibility of keeping the organ in place. Their response was that the organ did not need to be moved, and we could continue to use the sanctuary only during the renovation for storage or service, but there would be no access to restrooms or running water. Jackie requested Executive Council input on the options before the congregation. A lively discussion ensued:
    • Neville Platt asked for and was given a breakdown on the previously mentioned $54,000 relocation cost estimate.
    • Linda Carder spoke of the potential availability of classroom and office space at the Chelsea School near Springvale Terrace.
    • Mike Breads said the Relocation Committee is looking into all the options available to us. Some possibilities have not panned out. Among the current options being explored are:
    • North Chevy Chase Christian Church which has a time slot available earlier Sunday morning.
    • Marvin Memorial which has a late Sunday afternoon time slot available.
    • Temple Shalom on Grubb Road.
    • Office space in the white house next to Springvale Terrace.
    • Old Blair High School may have room for church school classes with service space in the old gymnasium.
    • Woodside United Methodist Church.
    • Silver Spring 7th dat Adventist on Colesville Road (small church with no parking).
    • Memorial United Methodist at Sligo and Colesville.

Dick Meyer spoke on the problems related to continuing to use the sanctuary, including fire marshal issues, lack of handicap accessibility, need to rent portable johns, interference from air conditioning and other work inside the sanctuary, and the non-availability of the organ.

It was agreed that it was too soon to present all the options to the congregation. A keystone mailing could be used once things become clearer (perhaps by the end of July).

Patricia Esposito began a discussion on how to involve the congregation in the relocation decision processes. Gradually consensus formed around polling the participants at the upcoming annual meeting about their preferences on questions like when to hold the service, the need for concurrent church school and worship, move radius, parking, etc. A sub-group agreed to develop the presentation as an affinity exercise for the annual meeting. Toward the end of the discussion Patricia moved that key Board and Committee chairs be invited to participate in future planning meetings for the move. Mary Stone seconded and the Council approved the motion.

  1. Jim Todhunter then spoke of the staff’s focus on meeting the spiritual and pastoral needs of the congregation during the transition. One program being stood up is the UCC based Call to Care under the Pastoral Care Committee of the Board of Deacons. In addition, home-based and small group ministries will go forward. Executive Council concurred with staff plans.
  2. The visioning For The Future issue will be addressed at the Executive Retreat. The next Council meeting will be 10 July.
  3. The meeting was adjourned at approximately 10:30 PM

July 10, 2000

  1. The meeting was called to order at 7:35 by Moderator Sue Dollins, and started with a prayer by Jim Todhunter.
  2. Attendees: Sue Dollins, Jim Todhunter, Linda Carder, Dave & Toko Ackerman, Aldene Ault, Mike Breads, Rick Brush, Kristen Brown, Judy Cox, Bruce Hause, Dan Pence, Neville Platt, Doris Raber, Jim Stedman, Jim Walters, and Anne Weissenborn.
  3. Minutes of the 05 June 2000 meeting were reviewed. Neville Platt moved to approve with Aldene Ault seconding. The Council voted to approve the minutes with minor typographical changes.
  4. Sue Dollins reminded all members of the July 15th deadline for submission of FY2000 annual reports. She then passed around a roster for members to verify phone numbers plus home and e-mail addresses.
  5. After discussion, the Executive Council selected 22-23 September for the annual retreat which will be held at the Retreat House in West Virginia. Sue then handed out the schedule of Executive Council and Board meetings for the remainder of the year.
  6. New Business:
  1. Update on the Stewardship Campaign: Patricia Esposito reported a total of 182 pledging units had been received for a total pledge of $372,381. 80 pledging units from last year were still outstanding, and being contacted by campaign members. In addition, a number of non-member friends of the church are being contacted. The official end of the Stewardship campaign is the end of July.
  2. Keystone Campaign: Mary Stone reported 242 pledges for a total of $1,972,644.50 had been received. In addition, to date contributions of $510,219.34 had been received.
  3. Budget Hearing: Jackie Walters reported that the budget hearing is scheduled for the next evening, June 6th. She pointed out that the proposed budget will not touch CCC investments. The Trustees are estimating basic relocation costs to be $54,000.
  1. Old Business:
  1. Christian Education Purpose Statement: Kristen Brown handed out and spoke to the purpose Statement developed by the CE Board. Jackie Walters moved that the statement be approved. Sue Dollins seconded, and the Council approved it by voice vote.
  2. Worship During the Relocation: Jackie Walters spoke of the recent meeting with the architects that included a walk-through of the whole church building. The architects were questioned about use of parts of the church for storage during the renovation, and the possibility of keeping the organ in place. Their response was that the organ did not need to be moved, and we could continue to use the sanctuary only during the renovation for storage or service, but there would be no access to restrooms or running water. Jackie requested Executive Council input on the options before the congregation. A lively discussion ensued:
    • Neville Platt asked for and was given a breakdown on the previously mentioned $54,000 relocation cost estimate.
    • Linda Carder spoke of the potential availability of classroom and office space at the Chelsea School near Springvale Terrace.
    • Mike Breads said the Relocation Committee is looking into all the options available to us. Some possibilities have not panned out. Among the current options being explored are:
    • North Chevy Chase Christian Church which has a time slot available earlier Sunday morning.
    • Marvin Memorial which has a late Sunday afternoon time slot available.
    • Temple Shalom on Grubb Road.
    • Office space in the white house next to Springvale Terrace.
    • Old Blair High School may have room for church school classes with service space in the old gymnasium.
    • Woodside United Methodist Church.
    • Silver Spring 7th dat Adventist on Colesville Road (small church with no parking).
    • Memorial United Methodist at Sligo and Colesville.

Dick Meyer spoke on the problems related to continuing to use the sanctuary, including fire marshal issues, lack of handicap accessibility, need to rent portable johns, interference from air conditioning and other work inside the sanctuary, and the non-availability of the organ.

It was agreed that it was too soon to present all the options to the congregation. A keystone mailing could be used once things become clearer (perhaps by the end of July).

Patricia Esposito began a discussion on how to involve the congregation in the relocation decision processes. Gradually consensus formed around polling the participants at the upcoming annual meeting about their preferences on questions like when to hold the service, the need for concurrent church school and worship, move radius, parking, etc. A sub-group agreed to develop the presentation as an affinity exercise for the annual meeting. Toward the end of the discussion Patricia moved that key Board and Committee chairs be invited to participate in future planning meetings for the move. Mary Stone seconded and the Council approved the motion.

  1. Jim Todhunter then spoke of the staff’s focus on meeting the spiritual and pastoral needs of the congregation during the transition. One program being stood up is the UCC based Call to Care under the Pastoral Care Committee of the Board of Deacons. In addition, home-based and small group ministries will go forward. Executive Council concurred with staff plans.
  2. The visioning For The Future issue will be addressed at the Executive Retreat. The next Council meeting will be 10 July.
  3. The meeting was adjourned at approximately 10:30 PM

August 7, 2000

  1. The meeting was called to order at 7:30 by Moderator Sue Dollins, and started with a prayer by Linda Carder.
  2. Attendees: Sue Dollins, Linda Carder, Dave & Toko Ackerman, Aldene Ault, Rick Brush, Bob Brown, Kristen Brown, Judy Cox, Caroline Hoskinson, Cynthia Page, Dan Pence, Neville Platt, Doris Raber, Jim Stedman, Terry Strand, and Jim & Jackie Walters.
  3. Minutes of the 10 July 2000 meeting were reviewed. Toko Ackerman moved to approve with Neville Platt seconding. The Council voted to approve the minutes.
  4. Report of the Moderator:

    5. - Sue Dollins reminded the Council of the annual Executive Council retreat to be held at the Retreat House 22-23 September.

    - She then handed out copies of the Committee and Board rosters for review - they are still being updated.

    - The church web-site was addressed. Our "web-masters" have recently updated the site which is receiving a large number of visits per day. It was requested that each Board review their portion of the web-site and work with the web masters to keep it up to date.

    - Sue reported that she is working on filling the open position on the Special Gifts Committee.

    - She then handed out a calendar of meetings scheduled for the year, and reminded Church Life that they would be presenting the opening meditation for the August Board meeting.

  5. Old Business:
    6.

    a. Open and Affirming Committee Plans: Terry Strand reported that two informational meetings were scheduled. The first, on September 17th, will review the history of Open and Affirming at CCC. The second will be on October 15th where Gretchen Stiers will lead a discussion of the book she has written on church involvement with union ceremonies. Other area churches will be invited to attend.

    b. Just Peace Committee Plans: The Council was reminded of the potluck and presentation of a program on Aids in Southern Africa to be held at 6PM on September 18th, just before the September Board meetings.

  6. New Business: Sue Dollins handed out a summary of her thoughts on coordination of the upcoming move if the congregation votes affirmative at the October meeting. A discussion ensued. Ideas put forward included the need for a visit to Marvin Memorial to identify what they have already, and what we will need to bring with us as we move, and to ensure that there was specific space identified for each of our CE classes, and for all of our other church activities. A newsletter article can be prepared announcing our need for boxes for packing and storage. An outside workday is to be scheduled for November 11th. Sue emphasized the need to get all the Boards solidly behind the efforts needed for a successful move. Kristen Brown reported that Christian Education has already started planning.

    7. Dave Ackerman spoke of the need for a small committee to coordinate efforts related to the move, including setting a schedule for necessary events. Rick Brush and Jackie Walters were suggested as coordinators. Trustees will check on the insurance implications of the events.

    It was reported that Dick Meyer is working on developing a complete inventory of church property. The possibility of holding an internal yard sale for unneeded items was discussed. Neville Platt said that this could be run as a silent auction, and he knew of a volunteer willing to run such an event. Bob Brown cautioned that we first ensure that there will be no need for such items once the renovation is complete.

  7. Committee Reports:

    8. a. Building and Design: Jackie Walters reported on meeting with the cost-estimators. The committee has worked closely with the architects to reduce costs wherever possible. Examples include designing an internal elevator and an external fire escape, using small lifts rather than ramps, and changing the entry area into an open porch concept. There was still work to be done, but virtually all major areas of savings had been identified. The architects have moved into the construction drawing phase. Updated cost estimates will be available by the congregational meeting. A landscape architect was reviewing our site to identify trees and plants that can be saved. The civil engineers have started filings. She went on to report that a kitchen design consultant had been hired to identify how best to meet the strict county codes. Finally, she reported that Silver Spring Childcare was interested in evaluating our facility as a potential future tenant.

    b. Steering Committee: Bob Brown and Terry Strand praised their committee members, and all the support they have received in their efforts to keep the congregation aware of what is happening related to the renovation planning. They spoke of the faith-filled nature of the decision to be put before the congregation on October 29th, and of its legal and moral implications for our community. Preparing for that congregational meeting must be a broad-based effort. 80-85% buy-in by the congregation is essential. The committee, the ministers and the elected church leadership cannot do this by themselves. They need the active support of the Boards to get people excited…to create a "Wow Factor". As part of this process there will be two open forums scheduled, on September 24th and October 1st, to answer questions people may still have. The Steering Committee will also prepare the motions for the congregational meeting and will come to the Executive Council at its special meeting in October for approval of the motions.

    c. Other Business:

    - Judy Cox reported that the new Keystones will be out on the 15th of August.

    - Terry Strand asked Stewardship for an accounting of how many pledging units increased their pledges 25% or more during the stewardship campaign.

  8. The meeting was adjourned at approximately 10:30 PM

 

October 2, 2000

  1. The meeting was called to order at 7:35 by Moderator Sue Dollins, and started with a prayer by Jim Todhunter.
  2. Attendees: Sue Dollins, Jim Todhunter, Linda Carder, Dave & Toko Ackerman, Aldene & Tom Ault, Rick Brush, Bob Brown, Bruce Hause, Peg Hood, Carolyn Hoskinson, Greg Muncill, Dan Pence, Neville Platt, Doris Raber, Jim Stedman, and Jim & Jackie Walters.
  3. Old Business:
  1. Congregational Meeting: Sue Dollins opened the meeting with discussion of the 29 October Congregational Meeting. Topics included the order of worship and the meeting schedule, childcare, and post meeting celebration. It was agreed that the worship service would be streamlined and the meeting would be called to order immediately after the end of service. Childcare will be provided along with snacks for the children while the meeting is in process. A special coffee hour will be provided with a celebratory cake. The Ackermans also offered to host a gathering later in the day at their house for the key participants in the building campaign process.
  2. Annual Report: In response to a question from Dan Pence, Sue reported that the Annual Report was ready for collation. The delay was the result of problems with the duplication machine.
  1. New Business:
  1. Intergenerational Program Development: Jim Todhunter reported on his visit to the Silver Spring Child Care Center facility. They are excited about partnering with us when the renovation is complete, and they like the idea of pairing with an elder program if one can be created. Dale Ostrander and others will be meeting tomorrow with Mr. Myles Schulman on this topic. He has experience with similar intergenerational programs and has reviewed the Center for Caring and Connection proposal Toko Ackerman helped to develop. Dale will be working with Mr. Schulman on the refining of the concept. Toko discussed her paper on the subject. It is possible that up to a $1 million construction bond for an intergenerational center could be applied for from the state government; but it would bump up against similar projects already approved for Holy Cross Hospital and the Easter Seals foundation. She recommended we consider creating a non-profit corporation to help further this concept. Jackie Walters moved that the Trustees explore the creation of a nonprofit corporation for the Center for Caring and Connection. Aldene Ault seconded the motion and the Council approved.
  2. Report on the meeting with Mike Downs: Rick Brush reported on the meeting with Mr. Mike Downs, a UCC consultant who has experience with 600 church building projects. He had a favorable evaluation of CCC’s building renovation program and financing plans. His experience has been that after successful building campaigns, Stewardship giving tends to rise dramatically. With this in mind, he was not concerned about our debt load. He suggested we explore the UCC Cornerstone Fund and Board of Church Extension as possible subordinate loan sources to reduce the cost of borrowing. He was not in favor of seeking supplementary loans from members of the congregation. He also emphasized a planned giving campaign to support the church finances. Peg Hood handed out preliminary figures on the financial impact of the renovation project. These were presented and discussed. Rick agreed to explore further the planned giving options.
  1. Other Business:

    2. a. Dave Ackerman reported on minor adjustments to the budget including authorizing $100 for the Open and Affirming Task Force. Dan Pence asked for a detailed report from Stewardship analyzing pledging patterns for this year’s Stewardship Campaign, including how many pledges increased by the requested 25 percent; how many pledges increased and decreased; pledging unit total, etc., using last year’s format.

  2. The meeting was adjourned at approximately 9:15 PM

November 6, 2000

  1. The meeting was called to order at 7:30 by Moderator Sue Dollins, and started with a meditation by Jim Todhunter.
  2. Attendees: Sue Dollins, Jim Todhunter, Linda Carder, Dave & Toko Ackerman, Aldene & Tom Ault, Kristen Brown, Rick Brush, Judy Cox, Bud Dennie, Carolyn Hoskinson, Greg Muncill, Dan Pence, Doris Raber, Jim Stedman, John Touchton, and Jim Walters.
  3. The meeting agenda proposed by the Moderator was adopted. The minutes of the October 2nd Executive Council meeting were reviewed and approved as amended.
  4. Report of the Moderator: Sue Dollins began a discussion of the issues surrounding the time of service at Marvin Memorial UMC, particularly how should we address the concerns about the 4PM timeframe expressed by more mature members of the congregation? During the initial weeks of Winter, it will be dark outside by the end of the service, and for some people driving in the dark is a major worry. Carolyn Hoskinson of Deacons agreed to look into the problem.
  5. Old Business:
  1. Nominating Committee at-large member: Sue Dollins put forward the name of

Shirley Coll to be an at-large member of this committee. The Council approved the nomination unanimously.

b. Intergenerational Program Development/State Bond: Jim Todhunter reported on the status of the intergenerational program development and state bond initiatives. He has been working with Dale Ostrander, Toko Ackerman, and Connie Yakamina of the Silver Spring Child Care Center (SSCCC) on these issues. The group working on the state bond initiative were close to sending letters to regional elected officials. CCC, SSCCC, and ASSISST are looking at potentially a half-million dollar bond request based on estimates of $1.5 million of related building renovation costs. A discussion of prospective names for the Center ensued with the Council approving "Link-Ages Place" (LAP). Jim Steadman asked about any secular use "strings" that would result from using a state bond. Toko Ackerman replied that current calculations show only 48% of the church building having secular use. Dave Ackerman of Trustees said he see no reason yet to establish a LAP Non-Profit Corporation, but that one can be established rapidly if needed.

c. Move to Marvin Memorial - The Next Steps: Rick Brush reported that there was a 20 November deadline for church boards to identify items in their designated areas of responsibility needing to be moved or stored. The week between Christmas and New Years will be when much of the moving will take place. Kristen Brown noted that there may be a greater storage need than originally estimated because SSCCC was interested in much of our classroom furnishings. It was reported that Ruth Avery and Robin Platkey were working on the church office requirements, and that John Touchton had responsibility for the music related requirements. Dan Pence reminded the group of the need for an office safe.

  1. New Business:

    2. a. Trustees - SSCCC Contract: Dave Ackerman moved the Trustees request that the CCC Executive Council endorse finalizing agreements with the Silver Spring Child Care Center to become a major tenant of the facility after the renovation is complete. Dan Pence seconded the motion. A discussion ensued. Tom Ault reported that the proposed playground needs to be totally in the courtyard. The 1800 square feet minimum required slight changes to the architectural plans. He also said that the Indian Springs Neighborhood Association was excited about SSCCC coming to CCC. Toko Ackerman asked the Council to be aware of impact of a childcare center in the building, particularly the 7AM to 6:30PM operating hours. This is an active and intense relationship. The church needs to be welcoming to this diverse community of children and their parents, and to see them as an extension of our church community. The Council was reminded that years ago CCC members helped to start SSCCC. In a sense this agreement would "bring them back home". Sue Dollins saw the service to the community offered by SSCCC and LAP as a big plus for our church. In the end, the Council voted unanimously in favor of the motion.

    b. Asbestos Abatement Contract: Dave Ackerman reported that this contract will be let to the low bidder, and formalized this week with an 8 January 2001 start date.

    c. Holiday Services: Sue Dollins initiated a discussion of this topic. It was agreed to end the year with a December 31st service which would be the last one in this building prior to the move. Dave Ackerman suggested a reception/open house at Marvin Memorial prior to the move to familiarize our church members with the new facility. Sue Dollins agreed to discuss this with Marvin Memorial

    d. Childcare Policies Review: Bud Dennie briefly discussed the contents of the Childcare Protocol handout.

  2. Board Reports:

    3. a. Social Witness - Liberian Family: Bud Dennie reported that the church was no longer involved with the family, although a church member has donated a car to the extended family and that the change of title was in process.

    b. Outreach and Engagement: Judy Cox reported that she wants to start a discussion in O&E on planning for the return to the renovated CCC facility. Dave Ackerman recommended that they consider significantly increasing their budget request for the next fiscal year.

    c. Stewardship: Greg Muncil presented Stewardship's statistics on the results of pledge campaign, recommending they be reviewed for discussion at the next meeting.

  3. The meeting was adjourned at approximately 9PM.

December 4, 2000

  1. The meeting was called to order at 7:30 by Moderator Sue Dollins, and started with a meditation by Rev. Linda Carder.
  2. Attendees: Sue Dollins, Linda Carder, Aldene & Tom Ault, Kristen Brown, Rick Brush, Judy Cox, Patricia Esposito, Bruce Hause, Carolyn Hoskinson, Pete Hotchkiss, Greg Linden, Greg Muncill, Dan Pence, Neville Platt, Doris Raber, Jim Stedman, Terry Strand, John Touchton, and Jim Walters.
  3. The meeting agenda proposed by the Moderator was adopted. The minutes of the November 6th Executive Council meeting were reviewed and approved as amended.
  4. New Business:
    5.

    a. Recommendation from the Open and Affirming Task Force: Terry Strand presented a memorandum from the Open and Affirming Task Force concerning CCC's long standing relationship with the Cub Scout pack we sponsor and the Boy Scouts of America (BSA). Their recommendation is summarized below:

    "Our recommendation to the Executive Council is that the Council appoint a committee of CCC members to work with the Cub Scout leaders during the coming year with the goal of developing a charter, or an addendum, to the current charter that reflects and is consistent with our Open and Affirming policy. Although some committee membership might come from our Open and Affirming Task Force, we thought it would be appropriate that the committee also include parents of children involved in Cub Scouts, and other interested church members. We see this as a congregational undertaking, not as an undertaking of our Open and Affirming Task Force alone. We recommend that this process of working on the charter revisions be completed by December 31, 2001".

    A lengthy discussion ensued, beginning with the nature of CCC's relationship with the Cub Scout pack. Terry explained that CCC is the chartering organization for the pack. Jim Todhunter, as our senior minister, renews the charter each year. She noted that he is very uncomfortable with this due to BSA's policy of excluding gays.

    At the end of the discussion, the Executive Council approved the recommendation and authorized Jim Todhunter to sign the charter for the coming year with a protest of the BSA policy attached.

    b. Discussion on publicity about the move to Marvin Memorial: Kristen Brown discussed the need to publicize the 4PM services starting January 7th at Marvin Memorial. Bruce Hause said the church website should reflect the publicity, and suggested an article on the move in the Gazette. Judy Cox mentioned that there will be changes to the website including opening page links to maps, directions, and parking information, along with links to Newnotes and Keystone articles.

    c. Recommendation on the UCC Safe Boundaries Brochure: Linda Carder introduced the Safe Boundaries booklet that has been used successfully by the UCC in Iowa. It contains statements of policies and procedures that are simple to understand and follow. It also provides the church a degree of protection we do not currently have. Dan Pence moved that we adopt and use the UCC Safe Boundaries brochure. Neville Platt seconded and the Council approved the motion. It will be taken to the Board of Christian Education to implement.

    d. Groundrules and Standards for CCC Youth Events: Linda Carder distributed copies of the four rules for CCC youth events:

    1. Be safe. If you jeopardize the physical or emotional safety of yourself or the group, or do damage to property, you choose to have a parent or guardian pick you up and take you home right away.

    2. Do not use alcohol, drugs, fireworks, weapons, or tobacco products. If you use these materials, you choose to have a parent or guardian pick you up and take you home right away.

    3. When it is bedtime, go to sleep. If you engage in any activities at night that jeopardize your safety or the safety of the group - such as leaving the sleeping quarters - you choose to have a parent or guardian pick you up and take you home right away.

    4. Respect the confidentiality of others. What is said on the retreat or in the group must remain in the group. Whatever is said, is said for the benefit of the group, not for anyone else.

    Linda explained that the rules had been reviewed by Trustees and accepted by the senior highs. Dan Pence moved that the Council affirm the use of the rules as amended. Auldene Ault seconded the motion and the Council approved it.

    e. Discussion on signage during the relocation: Patricia Esposito distributed a handout on signage options during the relocation. A discussion ensued, including information on county rules about roadside signage. It was agreed that small signs will be placed on the church doors directing people to the administrative offices at 9601 Colesville Road, and to our interim worship site and time. Discussion with Marvin Memorial about temporary signage there was authorized. In addition, changing the Boys and Girls Home sign and the printing of a durable banner will be looked into.

    f. Recommendations from the Special Gifts Committee:

    1. Greg Linden explained the vehicle donation program the committee recommends. The contractor offers pickup of donated vehicles within 24 hours and will split the value of those donations with the church. A discussion ensued. Dan Pence questioned whether it would be better for people to sell their cars and donate the money to the church. Carolyn Hoskinson moved that the Council support the vehicle donation program. Kristen Brown seconded and the Council approved with two abstentions.

    2. Greg went on to discuss planned and special gifts (endowments). He feels it is important to build awareness of, and encourage these possibilities. Brochures are available from the UCC. The committee has contacted Don Stoner from the UCC about this topic. In addition, Dr. Robert Peters who works with the Potomac Association has expressed working with us on this. He charges approximately $35/hour (for an estimated 40-80 hours of work), and would evaluate how we manage endowment funds, and would work with congregation members. The Council recommended that there be a joint meeting between the Special Gifts Committee, Trustees, and Dr. Peters to further discuss the issues.

  5. Old Business:

    6. a. Move Coordination: Rick Brush reported that signup sheets were being prepared for working days related to the move.

    b. Small Group Signup: Linda Carder reported that December 10th will be Small Group Sunday. People will be encouraged to sign up for involvement in small interest groups during the relocation year.

    c. Update on Link-Ages Place (LAP Center): Tom Ault reported that meetings with county officials and elected delegates on the establishment of the LAP Center have been favorable so far.

  6. Board Reports:

    7. a. Deacons: Carolyn Hoskinson reported that Deacons are working on ride arrangements for people who don't feel they would be able to attend our 4PM services because of the onset of darkness. She also moved that the Council approve the addition of Rob Platkey and David Bobbitt as members of the Deacons. John Touchton seconded and the Council approved.

  7. The meeting was adjourned at approximately 9:30PM.